Grant Administrator

Lincoln Headquarters - Lincoln, MA (30+ days ago)4.0

The Grants Administrator works closely with program and development staff and senior leaders to manage a multi-million dollar grant portfolio, ensure organizational effectiveness and compliance, help set relevant grant management and federal compliance policies and provide technical assistance as required. The Grants Administrator position will be highly collaborative and serve as a vital connector between multiple departments responsible for the proper administration of grant income. The position offers a unique leadership opportunity to help design and implement develop a grant management system that will utilize the capabilities of a new Constituent Relations Management (CRM) database.

Collaborate with development, finance and program staff to ensure an accurate, timely, efficient and transparent process for managing the entire grant life cycle, from proposal to close. Primarily focusing on government grants and contracts.

Manage Awarded Grants: Assist units with grants management activities that include tracking of budgets and project deliverables for complex partnership grants and government awards. Submit reports and other follow-up materials to donors in a timely manner, often using online grant application systems.
Maintain Grant Process & Systems: Create, implement and sustain processes and systems related to grant proposal development and grants management. Serve as organizational grant management expert and update policies, best practices, and systems to improve efficiency and effectiveness.
Grant Project Management: Organize initial grant kick-off meetings for complex grant awards and assist with active grant management (grant reporting, team meetings, compile spending reports, etc.).
External Collaboration: Assist with the MOU approval process and reporting schedule for sub-grantees on multi-partner grants led by Mass Audubon as the fiscal agent.
Internal Collaboration: Serve as key liaison between development, finance and Program/Sanctuary staff to support expense/match tracking, procedural compliance and information flow related to grant funded programs.
Monitor compliance updates: Stay updated on state and federal regulations and management and submission requirements. Disseminate relevant information and updates to staff and administrators.
Grant Proposal Budget Development: Work closely with development, finance and program staff to prepare expense budgets and required financial attachments and required government forms for complex foundation applications and government RFPs.
Assume other tasks as requested.

Must be well organized, be able to work as a member of a team, and have excellent interpersonal skills.
Ability to interpret complex grant funding requirements, submissions, and budget projections and consistently meet deadlines.
Attention to detail and ability to work with a high degree of accuracy.
Ability to communicate effectively across a broad spectrum of staff, both orally and in writing required.
Knowledge of grant processes including accounting and financial reporting.
Proficient in the use of financial management software to include spreadsheets and databases, required. Knowledge of foundation, corporate, and government grant fundraising and compliance required.
Must be able to successfully pass a CORI/SORI background check.
Compensation and Benefits
This is a 24 hours per week part-time position that offers a competitive salary and full benefits package.

Additional Comments
Be a part of a Mass Audubon’s dynamic development team by filling a new, part-time position to collaboratively manage a discreet portfolio of grant awards, primarily involving government funds and external partnerships. You will have the opportunity to work directly with top organizational leaders at our Headquarters and throughout our network of Wildlife Sanctuaries to strengthen the efficiency and impact of our grant funding that is so important to Mass Audubon’s mission to protect the nature of Massachusetts for people and wildlife. Apply your critical thinking skills in creative ways to help improve and sustain our grant management systems. We are looking for a self-starter who is detail oriented and enjoys working on different projects with a wide variety of passionate colleagues. If the scheduling flexibility of a part-time position sounds appealing and you have a bachelor’s degree and 2-3 years of fundraising experience (or equivalent skills) – we want to hear from you!

How to Apply

Please send your resume and cover letter to:
Tim Calabrese
208 South Great Road

Lincoln, MA 01773