Administrative Assistant / Special Projects Coordinator

TEAMology LLC - State College, PA

30+ days agoFull-time
TEAMology, LLC is an award-winning start-up that provides educators with cloud-based software that is used to build social and emotional learning (SEL) and career readiness language, tools and curriculum to reach every K-8 student and meet Every Student Succeeds Act (ESSA) regulations.

The company offers a first-of-its-kind web platform that houses the curriculum and provides opportunities for school-to-school collaboration; it is a holistic school-wide program that provides character education, career education and 21st-century skills that have positive life effects far beyond the classroom. Check us out at https://teamology.team/

Due to company growth, we are interested in hiring someone who takes pride in owning their job responsibilities, shows up for work each day with a “can-do” spirit, projects the joy of life and purpose in their work and demonstrates a willingness to serve others in all their interactions with other people.

We are willing to train an outstanding applicant who possesses basic knowledge, skills and abilities, but they first have to convince us that they will be a value-add to the team and also demonstrate personal work experience that meets our most critical business needs.

Job Status, Work Hours & Work Location

This is a new position, reporting to the Chief Executive Officer (CEO). The job is currently part-time(no more than 20 hours per week), but there is a real possibility for this position to become full-time, based to a large extent on how successful the Administrative Assistant & Special Project Coordinator is at improving operational efficiencies and helping to grow the business.

We are anticipating the best location for this position will be working from either State College, PA or Harrisburg, PA, but there is also the possibility the individual could work remotely from home, provided they can be punctual and report to either State college, PA or Harrisburg, PA for business meetings or special events, and/or otherwise satisfy business requirements in those geographic areas.

At this time, the work hours for this position are expected to be no more than four (4) hours each work day, Monday – Friday. Company management is flexible and open to discussing possible daily work schedules with individual candidates during the selection interview process. Management’s final decision(s) related to a regular work schedule will be firmed up before a job offer is extended to the most qualified applicant.
This is an immediate job opening that is full of challenges. The person in this job will help organize and facilitate the work and work schedules of the CEO and the Leadership Team who often travel or work from remote locations. There is NOTHING routine, repetitive or boring about scheduling activities and impacting the effectiveness of other people; it requires excellent communications skills, the ability to organize and prioritize tasks, acute attention to detail and an eagerness to learn. It also requires professionalism and business maturity, because plans frequently change without notice. The best candidate for this job will be able to take surprises in stride and move forward in a new or different direction with renewed excitement, vigor and determination. Job seekers who can concentrate on minute details while keeping an eye on the big picture should apply for this position!

This position acts as a true partner to the CEO and the Leadership Team, performing a wide range of administrative tasks to enhance their effectiveness at implementing business strategies; sample duties include conducting research, compiling data and preparing presentations, managing/overseeing special projects, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, scheduling meetings, event planning, etc. Other tasks include:

Offering world-class pre-and post-sales client support services to a growing list of school district and training agency clients throughout Pennsylvania for the purpose of on-boarding new clients
Assisting with the creation, development and delivery of effective advertising, marketing, and public relations materials/programs
Performing non-technical website updates and crafting/posting business-building social media updates
Performing a variety of daily/weekly/monthly accounting functions (e.g. handling accounts receivable, accounts payable, journal entries, account reconciliation, etc.)
Assisting with basic administration/compliance functions that include, but are not limited to: supporting business development efforts, solving practical problems in situations where only limited standardization exists, and identifying the necessary processes and/or systems to achieve a defined outcome
MINIMUM REQUIREMENTS (please do not apply if you do not meet the minimum requirements):

Proven ability to collaborate and build strong working relationships with others, especially using digital, phone and video technologies
Ability to work independently, learn new skills quickly, and take initiative
Ability to prioritize and manage work requests from multiple sources and meet deadlines; solid time management skills are essential
Excellent verbal and written communication skills, including mastery of correct grammar, spelling, punctuation, syntax and tone
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Solid math and reasoning skills to assist with preparation and validation of financial data and reports
“Day 1” proficiency with Microsoft Office (Outlook/Excel/PowerPoint/Word) and smart phone
Must be able to use and/or to quickly develop proficiency in other high-tech/high-touch systems for customer relationship management (e.g. Hubspot and others)
Working knowledge and regular use of social media platforms (e.g. Instagram, YouTube, etc.)
Associate’s degree and/or equivalent work experience supporting key managers in a professional services office environment
If required by job duties, background checks (criminal/education/employment/ reference/credit) will be performed; results must be satisfactory to the company
If hired, must adhere to all company policies and procedures and other prescribed best practices/industry standards
DESIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES (THESE ARE A PLUS!)

A teaching certificate and/or equivalent work experience in a K-8 setting
Functional to moderate level of proficiency with Quickbooks Online and bookkeeping/accounting
The successful candidate must have a sincere desire and ability to quickly improve upon any skill set(s) where company-provided training is needed

TO APPLY:
Tell us why you are interested in this position and your desired salary in the cover letter section of this posting. Include your resume, answer a few questions, then click submit. It’s that easy to apply right now!

This is an IMMEDIATE opportunity, BUT we are looking for an awesome new team member, so the position will remain open until filled.
Applicants must be currently authorized to work in the United States on a full-time basis. This company does not sponsor applicants for work visas.
This position will remain open until filled.
The company reserves the right to alter, change, modify and/or terminate this job posting at any time without advance notice, or obligation, to any party. No recruiters, please; principal applicants only.

***

An equal opportunity employer and the largest seed investor in the region, Ben Franklin Technology Partners of Central & Northern PA (an initiative of the Pennsylvania Department of Community and Economic Development) has provided investment capital and business support services to Teamology, LLC. Ben Franklin’s portfolio of funded companies is comprised of emerging startups as well as small manufacturers in varying stages of business growth and development. Regardless of size or revenue projections, these companies and Teamology, LLC offer job opportunities as Equal Opportunity Employers-Minorities/Females/Vet/Disability. For information on the Ben Franklin program, visit www.cnp.benfranklin.org.