Administrative Specialist

Colorado Springs Utilities - Colorado Springs, CO (30+ days ago)3.9

Job Type: **Administrative Support**

Pay Range **$20.42 to $24.50**

Location **Colorado Springs, CO**

Posting Close Date **4/25/18**

**Administrative Specialist**

Colorado Springs Utilities is seeking an Administrative Specialist to provide professional level, administrative support to the Water System Operations Department. If you have strong administrative experience and thrive in a professional environment that offers variety and challenge and you possess a strong desire to become entrenched in the inner workings of the utilities industry, then this role may be for you!

**Responsibilities include: **

+ P-Card reconciliation for all members of the SDS team

+ Processing and paying monthly invoices

+ Schedule, take meeting minutes and create agendas/action items for Water Treatment Plant meetings

+ Time entry review

+ Water Treatment Plant Tours – scheduling/coordinating with attendees and plant personnel giving the tours

+ Ordering and stocking supplies for the group

+ General customer service to all WSO customers

+ Maintaining and updating calendaring systems, coordinating scheduling, making reservations and travel arrangements

+ Composing, formatting and editing business reports and correspondence

+ Budget preparation and administration, as well as attending budget meetings

+ Processing personnel documents and performs any associated compliance administration as applies or assigned

+ Coordinating and arranging supplies, materials, and presentations for meetings or events

**Why should you apply?** As an integral member of the Water System Operations Department, this position provides an opportunity to advance your professional career as you demonstrate your expertise within our organization. You will have the opportunity to work with a very dedicated team of professionals who are passionate in their service to our community.

**What will it take to be successful?** Most people will have 4 or more years of relevant administrative support experience and a high school diploma or G.E.D. Additionally, to be successful in this role, the ideal candidate will have the following skills and/or abilities:

+ Strong customer service skills especially over the telephone

+ Multi-tasking ability

+ Strong team player able to work independently and with field employees

+ Ability to learn applications, software and processes quickly

+ Ability to exercise independent judgment

+ Ability to identify process issues and implement solutions

+ Strong skills in MS Word, Excel, Outlook and calendaring to include the ability to type proficiently and accurately

+ Willing to learn and take on additional tasks as necessary

**What a career at Colorado Springs Utilities can offer you...**

+ As a community-owned enterprise for over 100 years, we offer the stability of providing a required service and commodity for our community.

+ We are a diverse team of professionals who take pride in delivering exceptional service to our community through new and innovative technologies.

+ We understand employees have competing priorities. That is why we have created an environment which embraces teamwork and flexibility.

_All postings will close at 11:59pm on the Posting Close Date. Candidates must apply for the position prior to this date and time. If the Posting Close Date is blank, the position will remain open until filled.Actual starting pay will be determined at the time of offer based on the experience, education and training of the successful candidate._

**Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer.** No person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation or gender identity. Affirmative Action is Colorado Springs Utilities’ effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.

**Accessibility Accommodations** . If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.

**E-Verify and Right to Work Notice** . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.

**Colorado Springs Utilities does not sponsor work visas. All eligible applicants must be currently authorized to work in the United States on a full-time basis.**

Job Type: Administrative Support