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The Department of Family Medicine is recognized nationally and internationally for its excellent programs in clinical care, teaching, and research. We are interested in candidates who are committed to developing and supporting diversity and inclusion in the work and learning environment.
The UW Department of Family Medicine has an outstanding opportunity for a Project Manager for a national, federally-funded project to strengthen rural primary care health professional education and research, the Collaborative for Rural Primary care Research, Education, and Practice (Rural PREP). Rural PREP is a consortium of UW (the lead entity), Ohio University (OU), and the University of North Dakota (UND). This position is housed in the UW Department of Family Medicine's (DFM) Research Section, which also includes the WWAMI Rural Health Research Center, UW Center for Health Workforce Studies, the Primary Care Innovations Lab, and the WWAMI region Practice and Research Network (WPRN). U.S. News & World Report has ranked the UW School of Medicine number 1 in primary care for many years, and the School’s five-state WWAMI regional medical education program is widely considered the nation’s benchmark program for training and placing physicians in rural and underserved areas.
The Project Manager will work with a multi-disciplinary team of colleagues within the Department, other UW entities, OU, and UND, as well as state and national collaborating stakeholders, including funders, educators, researchers, healthcare practitioners, policymakers, and planners. As a key member of the Rural PREP team, which includes in addition to the leadership team a program coordinator, web computing specialist, faculty, and research scientists, the Project Manager’s key responsibilities will be project and budget management, grant oversight, project staff management, project strategy implementation, communications management (including social media), measurement and evaluation support, and project liaison. The Project Manager reports to the Rural PREP Project Director and supports the leadership team, which includes the Associate Project Director at OU and Dissemination Lead at UND.
Program and Stakeholder Management and Engagement:
Work with the Rural PREP leadership team (Project Director, Associate Project Director, and Dissemination Lead), faculty, staff, and partner organizations to achieve strategic grant deliverables by developing and managing implementation of project plans, and partnering with an evaluation consultant to implement measurement, evaluation, and learning strategies.
Manage, coordinate, and provide oversight to Rural PREP program staff.
Assess ongoing activities and maintain communications among the Rural PREP leadership, staff, contractors, and other partners to ensure roles and responsibilities are defined, priorities are established and maintained, and strategic goals are achieved on time and on budget.
Manage the Rural PREP budget both at a programmatic level and at a day-to-day operational level.
Create and oversee timelines, monitor deadlines, and prepare status reports.
Develop and administer program policies and standard operating procedures for the project.
Lead the editing, publishing, and dissemination of Rural PREP publicity and engagement materials, including web content, email communications, social media posts, and informational brochures to achieve strategic project goals of growing and sustaining a thriving community of practice and disseminating information effectively and efficiently.
Rigorously assess feasibility of work plans and progress; anticipate issues in need of resolution; research, develop and implement alternative methods when needed; and keep the Project Director and rest of the leadership team informed.
Represent Rural PREP through presentations, networking, and participation at national meetings and conferences and on teleconferences/virtual meetings.
Act as a liaison with pertinent UW entities, including the rest of the Department of Family Medicine (DFM) Research Section, other parts of the DFM, relevant UW School of Medicine administrative offices, and other UW health professional schools.
Develop, implement, and facilitate partner organization and stakeholder meetings and events.
Develop an understanding of rural primary care issues, healthcare educational systems, and related research goals and processes.
Respond to inquiries and provide information to the interested public concerning program goals, structure, and opportunities for involvement.
Monitor grant progress against grant goals and objectives addressing technical, quality, and teamwork challenges, as needed, to maintain project momentum.
Provide timely feedback to partners to address any emerging challenges.
Serve as the Rural PREP point of contact for contract and budgetary issues and all aspects of program operations.
Under direction of the Program Director/Principal Investigator, write grant evaluation and progress reports and act as the liaison with funders.
Work with the team to ensure all expenditures are allowable, observing all applicable restrictions and regulations.
This position will supervise the Rural PREP program coordinator and provide oversight to coordinate the work of other staff and contractors as well.
- The Project Manager will work closely with others in geographically distant locations, including the Rural PREP Project Director at UW, Associate Project Director at Ohio University, Dissemination Lead at the University of North Dakota, and partner organizations, as well as core project staff at UW.
- This position requires a high degree of independent judgment, decision-making and proactive problem-solving skills, along with the ability to prioritize multiple competing tasks.
- With the project’s national orientation, the Project Manager must be service-oriented and customer-focused, able to address questions, problems, or concerns from program participants, the federal project funder, and other stakeholders (health professions educational institutions, healthcare facilities, governmental organizations, non-profits, etc.) and constituencies (faculty, staff, students, healthcare professionals, policymakers, planners, researchers, etc.) with diverse goals and expectations, in a professional, prompt, and confidential manner.
- The project is beginning its third year of a five year grant, which will require the Project Manager to join a team in the middle of a project, build relationships with the team members, and get up to speed on the project, people, and budget management needs quickly. The team is eager to have someone join the team and act as a hub for the project.
A Bachelor’s degree
At least three years’ experience managing government-funded programs, projects, or grants to achieve goals on time and budget
Demonstrated strong interpersonal skills and ability to build and support teams to accomplish program goals and objectives
Sophisticated organizational and project management skills
Demonstrated ability to manage multiple tasks and responsibilities with ease, forethought, and accuracy
Excellent verbal, written, and visual communication skills used to inform and connect a variety of audiences
Experience successfully managing multidisciplinary and virtual teams
Program monitoring, evaluation, and reporting experience
Experience with social media, web, and other dissemination channels for program promotions and stakeholder engagement
Excellent attention to detail and accuracy
Experience working in a research environment
Proficiency with Microsoft Office, project management software, and basic database management
Values the UW’s commitment to inclusiveness. Demonstrates respect and commitment to diversity.
Candidates from diverse backgrounds are encouraged to apply.
Additional desired skills and experience:
Project management training or credential
Higher education program management experience
Experience with federal grant management and reporting
Experience with UW administrative systems
Experience with rural health and/or primary care health professional education
Experience working with healthcare professionals and researchers
Other conditions of employment:
The position occasionally requires the employee to work beyond a normal workweek (e.g., more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings. The position may require occasional travel to meetings and conferences.