City of Newport Beach, CA - Newport Beach, CA

Currently there are two (2) part-time vacancies. This position works up to 19 hours per week and will include days, nights and weekends based on the needs of the Library. The eligibility list created from this recruitment may be used to fill future Library Clerk I vacancies as they occur in the Central Library, Balboa, Corona del Mar, and Mariners branches.

The first part of the selection process is a complete evaluation of the application. Those candidates deemed most qualified as reflected in their application will be invited to a written examination which is tentatively scheduled for November 28, 2018. The top scoring candidates who pass the written exam will be invited to an oral panel interview tentatively scheduled for December 4, 2018.

To perform general and clerical library work in support of activities such as circulation, technical services and customer assistance, and to perform a variety of general and clerical activities.

DISTINGUISHING CHARACTERISTICS: This is the entry-level class in the Library Clerk series. This class is distinguished from the Library Clerk II by the performance of routine tasks and duties assigned to positions within the series and the performance of these duties according to established procedures. Employees may have only limited or no directly related work experience.

SUPERVISION RECEIVED AND EXERCISED: Receives immediate supervision from supervisory staff.

Essential Duties
The following essential functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those below, to address business needs and changing business practices:

  • Check out library materials to customers; check in and prepare materials for return to the circulating collection; register new customers; collect fines for overdue books and fees for lost or damaged books; input data into computer system;
  • Respond to customers in person, via email, or on telephone regarding general information, library materials or services, referring to appropriate library staff when necessary;
  • Participate in the processing, updating, and maintenance of the collection including periodicals;
  • May close library circulation area as assigned;
  • Maintain hold shelf and search the shelves for lost and missing items;
In addition to the duties above, when assigned to Technical Processing at the Central Library, duties include:

  • Perform data entry and assist in the upkeep of item records;
  • Sort and distribute incoming mail and deliveries;
  • Unpack received materials and check shipments against packing slips;
  • Conduct final review of new materials for correct processing;
  • Keep inventory of technical processing office supplies;
  • Regularly and predictably attend work; and
  • Perform related duties as assigned.
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:
Current office methods, procedures, and equipment;

Basic arithmetic principles;

English usage, spelling, grammar, and punctuation; and

Record keeping methods and procedures.

Ability to:
Operate computer terminals and basic keyboard skills;

Learn basic library services and functions;

Perform clerical library work with speed and accuracy;

Occasionally lift 40 pounds, reach above the shoulder, and bend and stoop to shelve materials.

Communicate clearly and concisely, both orally and in writing;

Regularly and predictably attend work;

Follow directions from a supervisor;

Understand and follow posted work rules and procedures;

Accept constructive criticism; and

Establish and maintain cooperative working relationship with those contacted in the course of work.

This position may be required to work overtime hours as needed.

Experience & Education and License/Certificate
A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: No experience is required, but previous experience in a customer service setting and/or clerical experience is preferred.

Education: Equivalent to completion of the twelfth grade.

License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
This position is Part-time/Seasonal and is provided the following minimum benefits:

Depending on the assignment, part-time employees are enrolled in either the Public Agency Retirement System (PARS) OR Public Employees Retirement System (PERS) beginning on their first day of employment. For employees enrolled in PARS, the total defined contribution to the plan is 7.5% of your compensation of which the City pays 3.75%. For employees enrolled in PERS, the retirement formula is based on appointment date and membership status with CalPERS as follows:
TIER 2 Employees (existing CalPERS members hired 1/1/13 or after with less than a six-month break in service OR employees hired on 1/1/13 or after with current membership in a reciprocal CalPERS agency with less than a six-month break in service) currently shall contribute 13% of pay toward retirement costs with a retirement formula of 2%@60 calculated on the average 36 months' salary.
TIER 3/PEPRA Employees (new CalPERS Miscellaneous members hired 1/1/13 or after) currently shall contribute 13% of pay toward retirement costs with a retirement formula of 2%@62 calculated on the average 36 months' salary. The City does not participate in the federal Social Security program. Your benefits may be reduced if you work for an employer who does not withhold Social Security taxes from your salary.