Office Coordinator

Right At Home - Lafayette, LA (30+ days ago)3.7


*Imperative! MUST be meticulous with a strong attention to detail. MUST have strong organizational skills.

Essential Functions*

  • Answers telephone, directs calls and takes messages using good telephone technique.
  • Greets and assists everyone who comes into the office in a professional and courteous manner.
  • Data entry into Clear Care of all new clients, prospective clients, associates and vendors.
  • Assists staffing coordinator with pre-screening of applicants, and hiring process.
  • Sets appointments for new applicants, and explains the initial application process.
  • Assists with recruiting; i.e. tracking incoming calls, number of applicants, and new hires.
  • Assists Staffing Coordinators with checking associate work references.
  • Photocopies all appropriate identification of new associates.
  • Verifies valid licenses and certifications with appropriate licensing body.
  • Handles incoming/outgoing mail.
  • Prepares new hire packets, new client homecare record books, and client information packets.
  • Distributes weekly payroll checks to associates.
  • Keeps office supply inventory and orders supplies as needed.
  • Maintains petty cash for office purchases
  • Enters new employees into the HKP payroll system
  • Maintains the University courses for the CERT reward program
  • Sets up, prepares and helps run new employee orientation
  • Maintains current documents for various audits
  • Runs errands as needed
  • Works with State of Louisiana: i.e. Louisiana Workforce Commission forms
  • Monitors certifications and notifies employees of renewal requirements.
  • Enters new employees, terminates employees, manages vacation requests and inputs hours in payroll system.
  • Assists staffing coordinators as needed.

- Assists Staffing Department with On Call Duties.

Additional (non-essential) Functions

  • Other general office and clerical functions.
  • Other duties assigned by the Operations Manager.

Education, Experience, Knowledge, Skills, Abilities and Availability

- Self starter.

  • High School graduate or equivalent with two years of business experience..
  • Basic office and computer skills, and organizational abilities. Excellent interpersonal relations abilities. Excellent telephone skills.
  • Knowledge of common medical terminology.
  • Able to work independently, demonstrating sound judgment.
  • Ability to maintain strictly confidential information, specifically in HR duties.
  • Read, write, speak, and understand English as needed for the job.

Working Conditions/Environment

Works out of the local office.

Notes/Special Instruction

Works under the direction of the Operations Manager.

Job Type: Full-time

Experience:

  • Administrative Support: 1 year