Under the direction of the Sr. Director of Accounting, the
Accounting Manager – Payroll and Benefits, is responsible for managing the
payroll functions for NANA and is responsible for ensuring timely and accurate
payroll processing; including the general accounting functions for all
compensation related areas. This role
requires working knowledge of GAAP; audit coordination activities; good
internal controls; accurate reporting and compliance with all payroll-related
requirements in accordance with all applicable state and federal
regulations. Additionally, this position
will provide a high level of service and ensure compliance with internal NANA
policies and procedures, state and federal regulations, and will work closely
with subordinates and subsidiaries as applicable, will maintain relationships
with APA, Regulatory Auditors and third party vendors and will perform
supervisory duties and coordinate coverage as necessary. This position will also provide corporate or
staff level accounting support as needed to facilitate the effective and
efficient operations of the department.
Essential Duties and Responsibilities
timely and accurate pay processing of regularly scheduled payroll, retro/wage
processing, bonuses, payroll adjustments including new hires, temporary workers,
transfers, promotions and terminations and communicate actively with Accounting,
Tax, Human Resources and Finance departments to review cross-departmental
impacts and ensure accurate and timely reconciliation of data.
and determine payroll liabilities:
internal determinations or through work with a third party vendor, by approving
the calculation of employee federal and state income and social security taxes,
and employer’s social security, unemployment, and workers’ compensation
payments and ensure timely and accurate remittance by the third party to government
garnishments, child support, voluntary deductions, benefits and other related
items for NANA corporate and participating subsidiaries consistent with federal
and state wage and hour laws.
and provide recommendations related to current payroll, benefits and tax
procedures in order to ensure efficient, accurate, and timely best-practice
regular preparation of relevant management reports, including bi-weekly,
monthly, quarterly and year-end reports and ensure systems are in place and
properly set up to reflect our current employee base, including wages,
benefits, leave accounts, etc. in line with contracts as applicable (union and
with third party vendor and department personnel to ensure that bi-weekly,
monthly, quarterly and all year-end reporting including such as W-2’s, 1099’s,
940’s and 941’s are completed accurately and remitted on a timely manner to the
different reporting agencies.
month-end payroll accruals, balance and reconcile fringe pools and balance the
payroll accounts by resolving any payroll discrepancies in a timely manner.
confidentiality and protect payroll operations through integrity and employee
general accounting functions related to healthcare, workers’ compensation IBNR,
HSA/FSA, STD and Dental, Vision or other insurance offerings managed through
monthly and annual close process to ensure timely and accurate flow of
information for reporting purposes including (but not limited to) managing
operations data accuracy and integrity, and conducting account reconciliations
with year-end audit including (but not limited to) coordinating with your
supervisor on the preparation and review of audit schedules and supporting
documentation including defined benefit and defined contribution plans;
addressing any on-going audit inquiries or issues in a timely and efficient
with corporate and/or staff level accounting functions and responsibilities.
and oversee assigned staff in daily tasks, operations and quality control;
ensure assigned areas of the department are organized and coordinate available
resources (e.g. staff, materials, etc.) for maximum results.
personnel performance appraisals; supervise daily activities of assigned staff,
including, but not limited to, effective delegation of assignments, developing
work schedules and providing necessary training and cross-training.
policies and procedures, complete administrative tasks correctly and on time
and support NANA’s goals and values.
in a variety of special projects and other duties as assigned.
Bachelor’s degree from a 4-year college
or university in Accounting or Finance is required.
CPP is preferred.
Minimum of 6 years of payroll
experience which included multi-company payrolls.
Minimum of 3 years of supervisory
Intermediate experience, knowledge and
training in progressively responsible payroll and accounting functions, company
operations, management and supervisory activities.
Deltek Costpoint experience is
Strong attention to detail.
Comprehensive knowledge of related
state and federal payroll compliance regulations.
Comprehensive knowledge of general
finance, treasury, budgeting/forecasting and related accounting and
Comprehensive knowledge of human
resources and labor laws and policies.
Excellent proficiency with Microsoft
Exceptional verbal, written and
interpersonal communication skills with the ability to apply common sense to
carry out instructions and instruct others, train personnel, write reports,
correspondence and procedures, speak clearly and appropriately based on the
Ability to read, analyze and interpret
general business periodicals, professional journals, and technical procedures.
Compliance experience with ERISA, IRS,
DOL required; DCAA preferred.
Excellent organizational and time
management skills with the ability to provide leadership, supervision and training
for employees using positive supervisory techniques to ensure maximum
productivity; demonstrated ability in organization and delegation skills.
Ability to work independently while
performing duties in a high-pressure environment that may have aggressive
High level of integrity and
dependability with a strong sense of urgency and results orientation.
Intrinsically motivated and highly
committed to independently complete assigned tasks.
A valid driver’s license and an acceptable driving record for the past
three (3) years to be eligible under NANA’s vehicle insurance policy.
Working Conditions and Physical Requirements
Indoors - environmentally controlled;
requires most or all work to be done inside.
The noise level in the work environment
is usually that of a standard office atmosphere.
Description of environment:
Office building with standard office
Employee is required to occasionally lift and/or
move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers
to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see,
taste/smell, and carry weight/lift.
Up to 20%.
- Synthesizes complex or diverse information; Collects and researches
data; Uses intuition and experience to complement data; Designs work flows and
- Generates creative solutions; Translates concepts and information
into images; Uses feedback to modify designs; Applies design principles; Demonstrates
attention to detail.
- Identifies and resolves problems in a timely manner; Gathers and
analyzes information skillfully; Develops alternative solutions; Works well in group
problem solving situations; Uses reason even when dealing with emotional
- Assesses own strengths and weaknesses; Pursues training and
development opportunities; Strives to continuously build knowledge and skills;
Shares expertise with others.
- Focuses on solving conflict, maintains confidentiality; Listens to
others; Keeps emotions under control; Remains open to others' ideas and tries
- Works within approved budget; Develops and implements cost saving
measures; Contributes to profits and revenue; Conserves organizational
– Manages difficult or emotional shareholder situations; responds
promptly to shareholder needs; solicits feedback to improve service; responds
to request for service and assistance; meets commitments in a timely manner.
– Focuses on solving conflict, not blaming; maintains confidentiality;
listens to others without interrupting; keeps emotions under control; remains
open to others ideals.
– Speaks clearly and persuasively in positive or negative situations;
listens and gets clarification; responds well to questions; demonstrates group
presentation skills; participates in meetings.
– Writes clearly and informatively; edits work for spelling and
grammar; varies writing style to meet needs; presents numerical data
effectively; able to read and interpret written information.
- Treats people with respect; Keeps commitments; inspires the trust of
others; Works with integrity and ethically; Upholds organizational values.
To perform this job successfully, an individual should have knowledge
of software programs used in emails, databases, spreadsheets, and word
The position requires reading, detailed
work, problem solving, interactions with other companies including other NANA
companies, reasoning, math, language, presentations, verbal and written
communication, analytical reasoning, will require the employee in the position
to manage multiple concurrent tasks, and handle constant interruptions.
Equal Opportunity Employer/Shareholder
NANA Development Corporation is an
equal employment opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, disability, veteran protected
status or any other characteristic protected by applicable law. NANA grants
employment preference to shareholders of NANA and their spouses and descendants
to the extent allowed by law.
It is NANA Development Corporation
policy to conduct background checks, drug testing and a physical assessment, as
applicable, once an offer has been accepted, in accordance with company and/or
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