The SMH Foundation is a separate 501 (c) 3 organization from Slidell Memorial Hospital and this position reports to the to the President/Executive Director of the SMH Foundation.
The SMH Foundation Assistant is responsible for providing administrative support for the fundraising efforts of Foundation staff, maintaining donor records and supporting the day to day operations of the organization. Meets organizational expectations as defined by the Employee Standards of Performance, policies and procedures, and the Foundation's strategic goals. Coordinates and performs office functions, such as reception, data entry, clerical support, and office management. Assists in the execution of meetings, events and Foundation activities. Maintains confidentiality of all board members, SMH CEO, Senior Management, departments, employees, patients, physicians, donors and customers in all matters related to the Foundation and the hospital. Answers telephones promptly, courteously and efficiently. Routes calls and communicates effectively among hospital departments. Maintains and updates files for reports, correspondence and other documents accurately. Prepares check requests and purchase requisions and submits by deadline. Coordinates Foundation Board Meetings to include preparation of notices, agendas, packets and minutes. Meeting set-up done timely and ensure required supplies and catering at meeting on time. Schedules meetings to include notices, agendas, packets, minutes and travel arrangements as needed. Meeting set-up done timely and ensure required supplies and catering at meeting on time. Sets-up and uses audio-visual equipment including laptop computer and projector. Sets-up and implements action follow-up process. Assists Foundation staff with the execution of special events and activities. Maintains donor database and processes contributions and thank you letters by deadline. Maintains hard files on all Foundation donors. Verbalizes a clear understanding of continuous quality improvement and customer satisfaction measures and actively participates in improvement initiatives. Maintains inventory of office supplies in timely manner. Sorts, prepares, and delivers mail daily (as needed). Performs other duties as assigned or directed to ensure smooth operation of the organization. Preferred: College degree with three years experience in a nonprofit development environment, formal qualifications in accounting or bookkeeping (versed in QuickBooks or other accounting software) and Database experience (particularly in GiftWorks). Required: Demonstration of highly effective organizational, interpersonal, problem-solving, and teamwork skills. Demonstration of effective verbal and written communication. Demonstration of positive customer service. Demonstration of efficient use of internet tools and computer software programs - including MicroSoft (Outlook, Word, Excel and Powerpoint) with the ability to do mail merges, create mailing lists and labels. Keyboarding/typing skills of 50 wpm for memos, minutes, and other correspondence. Knowledge of the operation and troubleshooting of office printers, fax, copiers and other equipment. High school diploma with three years clerical experience. Benefits: Salary commensurate with experience, including Health and Dental Insurance, Retirement Plan, Paid Time Off and Holiday Schedules.