EXECUTIVE ASSOCIATE I (Assistant to the Executive Director)

State of Maryland - Baltimore, MD3.7

Commission
Introduction

Maryland’s Interagency Commission on School Construction (IAC) seeks a motivated & resourceful executive associate to fill a key role in supporting the agency’s leadership on State funding & technical support for the construction, renovation & maintenance of school facilities statewide. With passage of legislation in the 2018 Maryland General Assembly Session, the IAC has taken on new authority in awarding construction funding to local school districts – bringing expanded responsibility & opportunities for IAC staff to make a lasting difference for Maryland’s students & educators. In Fiscal 2019, the Commission has approved the award of more than $400 million in state funding to build, renovate & maintain public schools across the state. The IAC’s goal is to partner with local school districts to achieve a broad portfolio of school facilities that are educationally effective & fiscally sustainable.

GRADE
State Salary Grade 14

Annual Salary Range: $39,658 - $57,231

LOCATION OF POSITION
200 West Baltimore Street

Baltimore, MD 21201

Main Purpose of Job
The Executive Associate serves a critical role supporting the Interagency Commission on School Construction (IAC) to ensure its operational efficiency & peak performance. Primarily will support the Executive Director by coordinating the efforts of the Interagency Commission, the Educational Specifications Workgroup, the Funding Workgroup, other staff and members. This includes coordination of meeting materials, scheduling, and development and distribution of meeting agendas, minutes & other documentation. Assists to the Executive Director with personal scheduling & communications management.

POSITION DUTIES
Provides administrative support; serves as the personal assistant to the Executive Director, liaison for staff & members of the IAC in their work with agency officials, program heads, Local Education Agencies, staff specialists & others to facilitate the exchange of information on the program; prepares the monthly IAC agenda; serves as the recording secretary in meetings; tracks, monitors & disseminates Change in School Use (IAC 501.1 Form) & State agency motions developed by agency representative for inclusion on the Commission’s meeting agenda; coordinates necessary website updates; develops & trains staff on office standard operating procedures; provides support for facilitating Human Resources activities; & completes additional duties as assigned.

MINIMUM QUALIFICATIONS
EDUCATION: Completion of 60 credit hours at an accredited college or university.

EXPERIENCE: Two years of progressively responsible administrative assistant experience within a professional office environment.

NOTES:
1. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS
Demonstrated experience as an executive assistant or administrative support; superior verbal & written communication skills; in-depth experience using Microsoft Office Suite with aptitude to learn new software & systems; skilled in preparing documents, including correspondence, reports, handouts, databases, charts, graphs & spreadsheets; organized self-starter able to work independently with minimal oversight; takes proactive approach to problem solving with strong decision-making skills; able to meet deadlines in a fast-paced quickly changing environment.

DESIRED OR PREFERRED QUALIFICATIONS
Previous experience as an Executive Assistant preferred.

LIMITATIONS ON SELECTION
Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

Conclusion
For immediate consideration, applications should be received by February 22, 2019 - Open Until Filled.

SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position and your answers to the supplemental questions.

It is important that you provide complete and accurate information on your application and not write "see resume.”

Incomplete applications will not be considered.

BENEFITS
STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS
To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org). On-line applications (and resumes) are the preferred method for receiving your application/attachments.

Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#. And indicate the application is for: Executive Associate I, Assistant to the Executive Director #067477 (JobAps #19-005051-0002)

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950; This fax number is for Department of Education recruitment actions only.

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at www.marylandpublicschools.org/about/Pages/OHR/Employment.aspx

Appropriate accommodations for individuals with disabilities are available upon request