Office Administrator

DLA Piper LLP (U.S.) - New York, NY3.9

Full-timeEstimated: $73,000 - $100,000 a year
EducationSkills

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DLA Piper LLP (US) is a leading global business law firm. We are committed to attracting, developing, and retaining the best people across our practice and business service groups. We are looking for collaborative, results oriented people who enjoy working in a fast paced environment and have exceptional problem solving skills.

If you are a highly talented Office Administrator we want to hear from you!

This position will support the New York and New Jersey offices.

Relocation is available in accordance with the firm's policy.

The Operations & Facilities department is a service-oriented team that aims to ensure attorneys and other departments have the physical resources to meet our client’s expectations. There are ample opportunities to be involved in change management, training and development, and to be part of a national team.

The Office Administration Department is a collaborative and service-oriented team that aims to ensure attorneys and other departments have the resources to meet our clients' expectations. There are many opportunities to be involved in change management, cost and budget management, training and development, and to be part of a national team.

Minimum requirements:

  • High School Diploma
  • 8 years’ experience managing an office in a professional services or law firm environment
  • Experience with facilities management to include design, construction, contract negotiations and project management
  • Knowledge of basic accounting principles to include budget management

Preferred Requirements:

  • Bachelor’s Degree in Business Administration, Finance or related field
  • Strong communication, problem solving, leadership and diplomacy skills
  • Excellent organizational and project management skills
  • Working knowledge of Microsoft Office Suite
  • Ability to make sound business decisions
  • Ability to work in a fast paced environment

What will your day look like?
You will be responsible for the management of the daily operations and business functions, including the secretary services department, for the New York and New Jersey offices, ensuring that it is operating efficiently. You will work closely with senior and operations management regarding administrative, operational and facilities issues in the office.

You will develop effective working relationships with attorneys, staff, vendors, etc., and provide regular direction and leadership on projects and assignments.

In partnership with administrative departments and team members, you will manage the integration process of lateral groups and provide leadership in securing the resources necessary for a successful integration.

You will collaborate with project managers on space planning to include layout, plan review, construction RFPs and construction management. You will collaborate with firm departments regarding the purchase of office furniture, furnishing and equipment as necessary.

You will support large projects and programs in the office to include IT projects, HR and client events, etc. You will be responsible for participating in and/or lead focus groups in facilitating rollouts. It will also be your responsibility to embrace, support and drive innovation and change in accordance with industry and firm initiatives. You may attend partner meetings and all attorney meetings as well as serve on various teams within the firm.

To learn more about DLA Piper, please visit ourwebsite

We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success.

Agency applications will not be considered.

Job Type: Full-time

Experience:

  • managing an office in law firm or professional services: 8 years (Required)