Applications accepted from:
ALL PERSONS INTERESTED
611 Walker St.
Workdays & Hours:
M-F, 7 a.m. - 4 p.m. *
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Houston Water, Drinking Water Operations (DWO) Branch is seeking an Administrative Coordinator to join its team. This position will perform varied professional administrative functions associated with organizing the development and implementation of administrative and supervisory activities of the assigned branch. The Administrative Coordinator role will handle highly confidential information and provide executive support to various executives with complex organizational responsibilities. The Administrative Coordinator is the primary contact for administrative tasks requested by the department, service line and branch. Independently complete assigned non-routine tasks to meet goals and may work in a team environment.
Executive Office Coordination
Acts as liaison on matters involving other departments. Specifically, develop business processes to streamline communicating within the branch. Participates in special projects as assigned by department, service line and branch. Prepares edits and revises branch correspondence and revises procedure manuals. Assists the department/division in the effective discharge of responsibilities by furnishing analyse, appraisals, recommendations and information concerning the activities and programs reviewed.
Oversee DWO's Training & Development; ensure that all mandatory and annual trainings are complete for DWO employees. Register and coordinate training sessions through Talent Management System (TMS). Oversee employee records for DWO branch for over 600 employees; records include but aren't limited to the following: NIMS, TIER, TDL, DDC, occupational licenses, Motor Vehicle Report (MVR) & vehicular crash reports. Coordinate with Human Resource Safety representatives to review vehicular crash (accident) and driving while impaired (DWI) cases to ensure that employees aren't in violation of A.P. 2-2. Oversee Branch Administrative Functions/Payroll: Point of contact for employees and City of Houston payroll for Kronos timecards issues and training. Manage and update branch vacancy reports, confined space entry and policy promotions. Oversee DWO's Communications; ensure the employees are receiving cell phones, office phones and conference call assistance. Ensure that employees' information is update in all communication such as Outlook address book and email distribution list.
Highly functional in a dynamic, challenging environment, with the ability to anticipate and remove obstacles that slow down or prevent projects from accomplishing the objectives.
Exhibits understanding and a capacity to quickly learn where knowledge is lacking.
Writes Clearly and concisely
Exhibits initiative and a willingness to take ownership of assignments and go the extra mile
Sets and maintains high personal work standards while demonstrating an attention to detail and quality
Displays well developed analytical, critical thinking, and problem-solving skills
Adapts to changing circumstances while negotiating multiple, shifting priorities
The position is physically comfortable; the individual has discretion about walking, standing etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
This is a Houston Public Works position at the Tier III Level.
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.
MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
MINIMUM LICENSE REQUIREMENTS
Preference will be given to experts in Microsoft Word, Outlook, Excel, Access and PowerPoint.
Preference will be given to those who have experience using multiple software and application systems such as NEOGOV and Talent Management System (TMS.)
Preference will be given to those who have excellent communications skills, can work independently, able to handle multiple assignments simultaneously, detail-oriented and is committed to quality of work.
Preference will be given to those with process improvement, training and executive support experience.
**Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION/SKILLS TESTS REQUIRED:
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION:
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 24
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6002.
If you need special services or accommodations 832-393-6002 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.