Transforming the future of healthcare isn’t something we take lightly. It takes teams of the best and the brightest, working together to make an impact.
As one of the largest healthcare technology companies in the U.S., we are a catalyst to accelerate the journey toward improved lives and healthier communities.
Here at Change Healthcare, we’re using our influence to drive positive changes across the industry, and we want motivated and passionate people like you to help us continue to bring new and innovative ideas to life.
If you’re ready to embrace your passion and do what you love with a company that’s committed to supporting your future, then you belong at Change Healthcare.
Pursue purpose. Champion innovation. Earn trust. Be agile. Include all.
Empower Your Future. Make a Difference.
Maintains Organizational Charts for the executive’s organization in collaboration with the HRBP and the senior leader(s) leadership team. Distributes updates monthly.
Handles information requests from the executive, including conducting research and creating or updating reports.
Maintains executive’s distribution lists
Orders/purchases office supplies and business cards, makes copies, sends faxes, files and sorts mail as required
Assists in the coordination of office moves, new hire set work space set up, collection of equipment from former employees.
Processes all employee-related transactions in the HR System for the executive
Provides reports from the HR system as required
Interacts with internal shared services and vendors when required in support of the senior leader(s) technology or office needs
Special projects as assigned
Calendar and Email Management
Proactively manage the calendar for senior leader(s) assigned to support
Alerts the executive to any urgent matters that require immediate attention and where appropriate, the assistant should prepare draft replies to correspondence for the senior leader(s) to review
Ensures that the senior leader(s)’ time is carefully coordinated and planned so that priority meetings are held on a timely basis
Helps the senior leader(s) remain on time for meetings
Where possible, work with executive to block time on calendar to do e-mail, work on projects, and deal with administrative priorities
Schedules regular meetings with each of the senior leader(s)’ direct reports and any other individuals that require recurring meetings with the executive with the required frequency
Assist with tracking of follow-up requests and send reminders to team of expected deliverables and schedules.
Answers the senior leader(s) phone and screens calls
Ensures that the caller’s request is handled by addressing/resolving directly, routing to a more appropriate person, or providing all pertinent information for the senior leader(s) to act upon
Greets and directs customers visiting the office as required
Interacts diplomatically with senior leaders, customers and all employees and provides timely responses to all inquiries
Travel & Expense Coordination
Manages travel for the senior leader(s) assigned to support in accordance with the travel and expense policy
Ensure that travel arrangements are carefully coordinated and planned to provide efficient use of the executive’s time while out of the office
Ensure that detailed travel documents including travel itineraries, meeting itineraries, and logistical information are provided in advance of trip
Completes and submit expense reports for the executive in accordance with the travel and expense policy
Reconcile corporate credit card account
Coordinate logistics for both internal and external meetings to include off site locations, catering, audio visual requirements, etc.
Ensure that materials needed for meetings are printed or attached to appointments as required
Ensure smooth virtual meetings using appropriate technology
May take minutes and distribute notes from meetings as required
MINIMUM JOB Qualifications
Minimum of 7 years of experience working as an executive/administrative supporting a high-level executive
Education / Training:
Associates degree or equivalent experience in an executive assistant role
Bachelor’s degree preferred
Knowledge of office procedures
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Visio), ERP systems and online calendars and cloud systems
Experience using office equipment, including printers and fax
Excellent written and oral communication skills
Specialized Knowledge / Skills:
Displays a high degree of confidentiality, discretion, and professionalism
Excellent organizational skills with the ability to manage multiple competing priorities
Ability to work independently
Environment – Office environment. No travel.
Physical Requirements – Sitting, standing, walking, and using key board
Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!
Equal Opportunity/Affirmative Action Statement
Change Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status. To read more about employment discrimination protections under federal law, read EEO is the Law at https://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf and the supplemental information at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf .
If you need a reasonable accommodation to assist with your application for employment, please contact us by sending an email to email@example.com with "Applicant requesting reasonable accommodation" as the subject. Resumes or CVs submitted to this email box will not be accepted.
Click here https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf to view our pay transparency nondiscrimination policy.
Change Healthcare maintains a drug free workplace and conducts pre-employment drug-testing, where applicable, in accordance with federal, state and local laws.