Administrative Assistant to Deputy Chancellor for Operations

New York City Department of Education . - New York, NY (30+ days ago)4.0


Position Summary: The New York City Department of Education (DOE) is the largest school system in the nation, serving 1.1 million students in 1,800 schools.

The Division of Operations within the DOE delivers key operational services to the students and schools in New York City, including food services, facilities’ maintenance and repair, new construction, health services, youth development, safety, sports programs for middle and high school students, transportation, space planning, and federally funded supplemental instructional services to nonpublic schools. The Deputy Chancellor in the Division of Operations oversees over $3.9 billion in operating funds, a $15 billion capital plan, and over 12,000 employees.

The Administrative Assistant to the Deputy Chancellor for the Division of Operations will provide administrative and clerical support to the Deputy Chancellor for the Division of Operations. Performs related work.

Reports to: Deputy Chancellor for Division of Operations or designee

Direct Reports: N/A

Responsibilities

Manage Deputy Chancellor’s schedule, contact lists, and travel arrangements.
Exercise judgment on priority of messages, meetings, and incoming requests.
Respond to general inquiries from internal staff, other City offices, and the general public.
Prepare correspondence on behalf of the Deputy Chancellor and edit confidential materials.
Process and file administrative forms and documents.
Engage in research activities to address Deputy Chancellor’s inquiries.
Ensure the smooth functioning of office systems and provide general office support.
Assist with the organization and logistics of the Division of Operations’ events.
Ensure that the Deputy Chancellor is organized and well prepared for meetings and events.
Serve as a liaison to Division of Operations staff to convey information and instructions from the Deputy Chancellor.

Qualification Requirements:
Minimum

A baccalaureate degree from an accredited college and one year of satisfactory secretarial or administrative experience; or
An associate degree from an accredited college and two years of satisfactory full-time secretarial or administrative experience; or
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and four years of satisfactory full-time secretarial or administrative experience; or
Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of secretarial or administrative experience.

Plus

Excellent administrative, organizational, and planning skills.
Sound judgment and strong problem-solving skills.
Solution-focused, customer service approach.
Attention to detail and ability to deliver results in a fast-paced environment.

Preferred

Experience working as executive assistant to CEO or other senior executive in a large organization.
General knowledge of the New York City public school system.
Proficiency in Microsoft Excel, PowerPoint, and Visio, with strong project management skills.
A passion for education.
Internal candidates preferred.

Salary: $60,576+

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)

Please include a resume and cover letter with your application.

Applications will be accepted through June 6, 2018 until 3:00 p.m.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO

Required Skills

Required Experience