Administrative Assistant to the Dean

UVA College at Wise - Wise, VA

Full-time$24,000 - $49,000 a year
EducationSkills
The University of Virginia's College at Wise invites applications for the position of Administrative Assistant to the Academic Dean. This individual will be responsible for the day-to-day operation of the Dean's Office and will serve as a liaison between the Dean and students, faculty and outside constituencies. The position will also include reconciliation of several accounts, travel and other arrangements for candidates visiting during faculty searches, and assistance with accreditation reports. As Summer College is a responsibility of Dean's Office, the individual in this position will handle the initial scheduling of those classes, summer payroll and faculty contracts. Further duties will include managing faculty travel, coordinating student travel approvals and reimbursements for the student conference travel, and assisting with the academic appeals process, student awards, Darden Society Induction, graduation and Dean's List. The Dean's Administrative Assistant operates as part of a team in the Office of Academic Affairs. Additional duties may include working on group projects and covering for others in the office. Finally, the individual in this position will serve as a Designated School Official (DSO) for international student visas and as such must be a U.S. citizen or a U.S. lawful permanent resident.

Candidates must have a good working knowledge of MS Office applications including Windows, Word, Excel, and PowerPoint, as well as excellent oral and written communications skills, and must be able to work well with others. Experience working in an administrative office is required, with experience in higher education preferred. A bachelor's degree is also preferred.

Review of applications will begin immediately and will continue until the position is filled. To apply, please visit jobs.virginia.edu and complete an online staff application, attaching a current cv/resume, cover letter, and contact information for three references. For more information, visit our web page at https://www.uvawise.edu/academics/academic-affairs/ .

The University of Virginia's College at Wise is a nationally ranked four year undergraduate public liberal arts college located in the mountains of southwestern Virginia. UVa-Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans and persons with disabilities are encouraged to apply.

UVa-Wise is committed to helping the campus community provide for their own safety and security. The annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR. A copy is available upon request by calling 276-328-0190 or 276-376-3451.
Minimum Qualifications Required Knowledge, Skills and Abilities: Excellent oral and written communication skills; the ability to work well with a diverse group of constituents; strong organizational skills.

Required Education: High School Diploma or Equivalent Required

Required Experience: Some - up to 4 years

Kind of Required Experience: Experience working in an administrative office.

Required Degree/Training:
Required License or Certification:
Required Computer Applications: Candidates must have a good working knowledge of MS Office applications including Windows, Word, Excel, and PowerPoint.
Preferred Qualifications Preferred Knowledge, Skills and Abilities:

Preferred Education: High School Diploma or Equivalent Preferred

Preferred Experience: Some - up to 4 years

Kind of Preferred Experience: Experience in higher education preferred.

Preferred Degree/Training:
Preferred License or Certification:
Preferred Computer Applications:
Special Requirements It is the practice of the University of Virginia to conduct in-depth background checks on all candidates identified as a finalist for employment consideration at the University. The type of background checks performed are dependent upon the type of position for which you have been identified as a finalist and may include: reference checks, criminal history including sexual offender registry checks, degree validation, DMV (driving) Record checks, license verification, credit report reviews, etc. The results of background checks are made available to University employing officials. You will be requested to sign a reference release form, so your past schools and/or employers may be contacted concerning your academic or employment history.