Office Manager/Executive Assistant

World Emblem International - Hollywood, FL2.9

30+ days agoFull-time

SEEKING AWESOME AND TALENTED EXECUTIVE ASSISTANT WITH OFFICE MANAGEMENT EXPERIENCE

Hollywood, Florida

World Emblem is recognized as one of the world’s leading designers and manufacturers of custom embroidered, sublimated and screen-printed emblems, badges and patches. Additionally, World Emblem is also a major supplier of transfers, appliqués, direct embroidery and screen-printing on apparel, reflective emblems, fire retardant emblems, high visibility striping, name badges and a myriad of other decorations for apparel all customized with your logo.

With 9 locations worldwide and 5 of those strategically placed across the United States, World Emblem is conveniently located to bring your brands to life. We are a fast growing company in the design and manufacture of custom embroidered, direct embroidered and screen printed emblems.

Office Manager/ Executive Administration Job Duties:

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed

Requirments

  • BILINGUAL IN ENGLISH AND SPANISH
  • Must have excellent technical skills: MS Office Products -Excel, Word, SharePoint, Team
  • Some Accounting Background
  • Project Management Expereince
  • Clients, vendors experience
  • Contract reading, administration, recordkeeping
  • 30% Travel; Will travel on short notice
  • Personal Assisting
  • Valid Driver's Licence
  • Multi-Tasker
  • Able to read/understand ambiguity

Office Manager Skills and Qualifications:

Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills

Job Type: Full-time

Salary: $50,000.00 to $60,000.00 /hour

Experience:

  • Sharepoint: 10 years (Required)
  • office assistant: 10 years (Required)
  • Microsoft Office: Excel, PowerPoint: 10 years (Required)
  • Accounting: 10 years (Required)
  • Salesforce: 10 years (Required)

Education:

  • Bachelor's (Required)

Location:

  • Hollywood, FL (Preferred)

License:

  • Driver's License (Required)

Language:

  • Spanish (Required)

Required travel:

  • 50 (Required)