PART TIME TOWNSHIP ADMINISTRATOR/SECRETARY-TREASURER JOB
DEFINITION: This is a complex administrative and clerical position. Employee is
responsible for the maintenance of Township records, seeing that Township business is
properly transacted, and ensuring that the problems and questions of citizens are
attended to or brought to the Supervisors' attention. Work is performed independently
with decisions being made in accordance with established rules, ordinances and
policies. The Board of Supervisors oversees the work through written and oral reports of
actions taken.
JOB RESPONSIBILITIES:
Respond to or oversee response to incoming calls, inquiries or complaints.
Greet visitors, accept payments, dispense documents, prepare receipts or oversee
these tasks.
Accept or assign and oversee acceptance of the following applications: 1.
Subdivision/Land Development 2. Building Permits 3. Zoning Hearing Board 4.
Conditional Use applications.
Prepare agendas for Supervisor meetings and Planning Commission meetings.
Attend all regular and special meetings of the Board of Supervisors and Planning
Commission. Keep a record of proceedings or ensure that minutes are recorded for
each meeting.
Perform bookkeeping functions and maintain accounts for all Township funds.
Pay bills and other obligations upon approval of the Supervisors.
Prepare payroll and maintain personnel records for Township employees.
Assists in preparation of annual budget by summarizing past expenditures, estimating
costs of future needs, computing expected revenues and recommending tax rates
necessary to meet budget requirements.
Provide required notice for adoption of all Township ordinances and keep a copy of all
ordinances, resolutions, etc. in accordance with the Second-Class Township Code.
Maintain the Township seal for safe keeping and proper use.
Prepare or oversee preparation of the Township newsletters.
Maintain or oversee maintenance and updating of Township website.
Process all insurance claims.
Prepare and file all required forms and reports required by the state and federal
government and insurance carriers.
Communicate with Township Engineer, Solicitor and other Township Boards,
Commissions and Committees. Be a point person to keep the lines of communication
open between the Board of Supervisors and all other Boards, Commissions and
Committees.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of office methods and procedures.
Skill in use of computer, email, and standard office equipment.
Skill in use of Word, Excel and QuickBooks Pro software programs.
Ability to perform mathematical computations necessary to keep fiscal records.
Ability to communicate effectively, including orally and in writing.
Ability to work effectively with Township officials, other government officials,
business associates and the public.
Strong interpersonal and consensus-building skills.
*******Candidates must be bondable and pass a credit and background check.
Job Type: Part-time
Pay: $17.00 - $20.00 per hour
Expected hours: 24 – 35 per week
Benefits:
Schedule:
Ability to Commute:
Ability to Relocate:
- Ransom, PA: Relocate before starting work (Required)
Work Location: In person
