City Clerk

City of Prairie Village - Prairie Village, KS (30+ days ago)


This appointed position shall maintain all official public and legal records of the city, have use and custody of the corporate seal, administer oaths pertaining to city business, officials and functions, supervise assigned departmental clerical personnel and provide delegated administrative and clerical support services to the mayor, governing body, commissions, committees, and other city departments.

Primary Duties:
Supervises the work of the City Clerk’s Office by delegating and reviewing work assignments and conducting performance evaluations
Responsible for the preparation of the agenda packet for Council meetings, attends all meetings and takes minutes
Provides support to the Planning Commission by preparing meeting packets, attending all meetings and taking minutes, and managing accounts payable and receivables on application fees
Updates the Municipal Code and Council Policies, handles legal advertising for the City, secures original contracts and agreements and distributes and maintains copies of contracts and agreements
Maintains official records of Council actions, ordinances, resolutions, codes, charters and minutes, and maintains and preserves permanent historic documents
Serves as the City’s Freedom of Information Officer and manages all open records requests
The City Clerk shall perform such other duties as may be required by state statute or city ordinance or as may be directed by the City Administrator or Mayor.

Required Knowledge, Skills, and Abilities:
Exemplary organizational skills.
Develop and maintain effective working relationships.
Effectively communicate with coworkers, citizens, and City Council.

Minimum Qualifications:
The city clerk shall demonstrate the ability to acquire comprehensive knowledge of applicable state statutes and city ordinances, business practices, English and composition; ability to supervise others; and ability to work with the public and other governmental officials.
College degree required.
Five years of increasingly responsible experience in municipal government is required; previous experience as a City Clerk is preferred.
Preference will be given to individuals with Certified Municipal Clerk and/or Master Municipal Clerk designations from the International Institute of Municipal Clerks (IIMC).