The Princeton University Art Museum seeks a dynamic individual to join its team as Museum Assistant.
The Museum Assistant has a broad set of critical responsibilities, acting as a key point of contact with the general public and providing essential administrative support to the Museum in its diverse and ambitious programming and operations. This position serves as the first point of contact for the Museum’s fast-paced executive offices, welcoming guests and fielding inquiries in person, on the phone, and by email from a wide range of constituencies including the general public, University colleagues, alumni, donors, artists, peer institutions, and community organizations. A member of the Director’s personal team, the Museum Assistant assures a high level of customer service to VIPs, patrons, and all visitors.
With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. The Museum advances critical thinking and visual literacy at Princeton University and also serves as a gateway to the University for more than 200,000 visitors from around the world each year. The Museum is located at the heart of Princeton’s historic campus and is free and open to the public.
To learn more about the Art Museum, visit https://artmuseum.princeton.edu/.
Principal responsibilities of the Museum Assistant include: welcoming visitors and staff and serving as a resource for Museum information; scheduling group meetings and interviews, as well as providing A/V support for these meetings; assisting in the coordination of the Director’s meeting and travel schedule; maintaining the Museum’s SharePoint site, listservs, and shared calendars; preparing agendas, emails, letters, and event-related materials; planning and day-of management of Museum events; supporting aspects of the Museum’s Travel Program; organizing complex mailings for Museum publications; tracking RSVPs for event invitations; assisting with data entry for the Museum’s donor database; and overseeing maintenance of office equipment (troubleshooting minor issues) and supplies, mail distribution, and outgoing fedex/ups shipments.
The Museum Assistant will need to quickly develop a thorough knowledge of the Museum’s programs and schedules, and proactively acquire and maintain in-depth knowledge and understanding of the Museum’s broad range of operations. Judgement, discretion, and professionalism in relaying information both internally and externally is critical.
The Museum Assistant also assists with areas of the Museum’s business office, including purchasing via E-commerce websites and preparing Museum office credit card expense reports. Other special projects, especially supporting the Office of the Director and its fundraising and donor cultivation efforts, will be assigned as needed.
The Museum Assistant reports to the Manager of Special Projects and Strategic Initiatives and provides additional support to the Director as needed.
Some night and weekend hours are required.
This position requires a minimum of 2-5 years of work experience, a strong customer-service orientation, polished interpersonal and communications (verbal and written) skills, and a high level of computer proficiency (including experience with electronic calendars, email, and the Microsoft Office suite). The ability to multi-task and prioritize among competing demands, resourcefulness, a problem-solving orientation, discretion, flexibility, accuracy, close attention to detail, and strong organizational skills are essential. The successful candidate will have the ability to work proactively, anticipate needs, and work both independently and as part of a team.
Experience with Concur, Prime, SharePoint, and Altru;
Experience planning and managing events;
Experience with desktop design programs including Paperless Post and Adobe (InDesign, Photoshop, Illustrator);
Experience working in an art museum, art gallery, or similar cultural institution.
A Bachelor’s degree is required. A degree in art history or a related field is strongly preferred.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Valid Driver’s License Required