Administrative Assistant II

Stonehill College - Easton, MA (30+ days ago)4.3


Provide administrative support to the Director of Community Standards with the overall management of the department and student conduct process. In addition, serve as a generalist by providing support to Student Affairs staff, working with assigned committees, and supporting departmental and divisional programs and initiatives.

Essential Duties and Responsibilities
  • Maintain conduct files in accordance with the College’s records retention policy and conduct yearly audit of files to comply with federal and state legislative and legal mandates such as Title IX, the Clery Act, the Violence Against Women Act (VAWA), etc.
  • Assist in fostering a campus culture in which differences are embraced, and work to advance the College’s mission of diversity and inclusion.
  • Create and assign conduct cases to hearing officers.
  • Generate, update, and maintain accurate student conduct records using student conduct database Maxient.
  • Coordinate Formal and Student Conduct Board hearings and assist with the dissemination of all related documentation to students, parents/guardians, and staff.
  • Track completed and incomplete sanctions and send notification to students, parents/guardians and appropriate staff regarding fines and disciplinary holds.
  • Distribute, file, and maintain copies of daily incident reports for Associate Vice President/Dean of Students and Vice President for Student Affairs.
  • Create letters of notice and follow up letters to students and colleagues regarding disciplinary action, including verification of content and completeness of information.
  • Publish and maintain weekly restriction and no contact lists for campus.
  • Communicate with Counseling Services and the Gosnold Counseling Center regarding student attendance for sanction completion.
  • Coordinate with Student Financial Assistance to ensure fees are appropriately applied to students’ accounts.
  • Assist with the creation of statistical reports regarding student conduct cases and system.
  • Assist with compiling yearly policy changes and updates.
  • Develop the Staff On-Call schedule.
  • Process all purchase orders, check requisitions, and travel/expense reports.
  • Assist with phone calls and general reception for the Office of Student Affairs and provide information relative to student and family questions.
  • Provide hospitable service to students, constituents, staff, and College visitors.
  • Hire, train, and supervise work-study students.
  • Assist other administrative assistants or department heads as needed.
  • Other duties as assigned.
Education and/or Experience

Education and/or Experience:
Associate’s degree or equivalent from a college or technical school or at least five years’ related experience and/or training.

Preferred Qualifications Knowledge, Skills, and Abilities

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:
Ability to read and interpret documents; write routine reports and correspondence; and speak effectively.

Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office Suite 365 software, Banner system, and student conduct software.

Supervisory Responsibilities:
Supervise work-study students.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

Licenses/Certifications Competencies Intellectual-Technical Skills, Organization-Organizational Support, Self Management-Planning/Organizing, Self Management-Adaptability, Self Management-Initiative, Interpersonal-Customer Service, Interpersonal-Interpersonal Skills, Interpersonal-Oral Communication, Interpersonal-Written Communication, Interpersonal-Teamwork, Organization-Diversity
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