Under the direction of the Finance Director, perform professional accounting and/or analytical functions. Research and analyze complex issues and trends, develop/create analytical models, reports and policy recommendations related to city budget and financial matters. Supervise and provide technical guidance to accounting technicians. The Accounting Manager (AM) is distinguished from the Financial Analyst class by:
Complexity of assignment. For example, setup or creation of revenue/expenditure projection model, utility rate analysis model, activity costing analysis, indirect cost allocation model, etc. would generally be assigned to Accounting Manager; while continued update and modification would generally be assigned to Financial Analysts (FA). The AM is expected to present findings/results to policy decision makers or community groups, while FA would primarily be presenting information to internal city staff.
Amount of direction received on research assignments. The Finance Director provides general direction on the purposes and scopes of projects assigned to AM, and AM will determine the appropriate methods, tools, and necessary data to accomplish the assignments. FAs, on the other hand, would need more guidance from the managing supervisor(s) in methods and approaches on new projects/assignments; or following established methods/procedures on recurring projects.
Nature of special project assignments. Accounting Manager often lead projects or coordinate efforts that cross departments and/or is citywide in nature independently, while FAs generally perform on-going tasks or act in a supporting capacity in a citywide project, or work issues with fewer political or controversial implications.
ESSENTIAL JOB FUNCTIONS:
- Perform a variety of complex and professional financial planning and accounting duties, including directing and coordinating municipal accounting and budgeting projects.
- Plan, organize, coordinate and participate in major projects and activities; develop project criteria and policies; train, provide direction and review work of assigned personnel; assure timely and proper completion of work.
- Coordinate and facilitate interdepartmental project teams for specific projects as assigned; facilitate communication across departmental lines to assure adequate support is provided.
- Oversee and participate in the preparation of the annual/biennial budget including the performance measurement system; provide instructions and assistance to departments.
- Provide project evaluation and technical direction to assigned personnel regarding specialized accounting principles and budgeting procedures.
- Represent the Finance Department before the City Council and other boards, commissions, public organizations; present reports, updates, status of projects and recommendations as required by the Finance Director.
- Coordinate preparation of short and long term economic, revenue and expenditure forecasts, including the Capital Investment Plan (CIP).
- Responsible for grant and other accounting functions as assigned. Assure compliance with appropriate federal, state and local laws and regulations; interpret and apply grant agreements; coordinate with departments on grant project accounting, reimbursements; compile, analyze and summarize capital projects for the various responsible managers and departments.
- Prepare a variety of special reports, including analyses of legislation, policy changes, etc., requested by key decision makers.
- Coordinate implementation of an internal audit function, including special management or program/performance analyses.
- Develop and implement a financial/fiscal trend monitoring system.
- Establish and maintain a detailed cash flow forecast for each city fund, with an aggregated forecast for portfolio management purposes.
- Directly supervise staff, including selection, training, motivation, assignment and review of work, and discipline and performance evaluations.
- Analyze budget and financial documents and information submitted by departments or consultants/contractors; and review for consistency and compliance with City guidelines. Modify policy options and recommend alternatives that are consistent with Council/Mayor goals/directions.
- Perform program and financial analyses on city budgets; evaluate departmental submittals and work out differences; identify issues; make recommendations to Mayor, Director; prepare documents required by the budget process.
- Coordinate and ensure budget documents' timely, accurate, and quality production.
- Coordinate with Finance Director on CAFR preparation.
- Assist departments in their budget presentation before the Mayor and City Council.
- Monitor and research issues such as revenue stream adequacy, capital project plans, debt issues, human services policies, etc.
- Identify and monitor key fiscal and economic indicators for clear and easy reference by decision makers.
- Refine economic forecasting procedures; establish, monitor and report upon monthly budgetary estimates of revenue and expenditure performance for comparison purposes.
- Alert appropriate managers and directors any substantial change in project schedule, cost, or other project management problems.
- Prepare and document budget, financial and administrative policies and procedures as assigned.
- Analyze and monitor grants and contractual services.
- Perform related duties as assigned.
- Government accounting standards and budgeting practices.
- Cost accounting principles and activity based costing concept.
- MS office suite software including power point.
- SQL or other utility to extract data from database from central accounting system.
- Washington laws regarding local government revenues, budgets, and financial reports.
- Using information as tools for reporting and decision making.
- Governmental budgeting and annual reporting concepts, principles and best practices.
- Local government structure, financing, operations, policies and objectives.
EDUCATION AND EXPERIENCE:
- Absorb and analyze information rapidly, draw sound conclusions, and make recommendations quickly which address technical, financial and people related consequences.
- Positively and effectively interact with diverse individuals to accomplish a common goal.
- Communicate effectively and persuasively, both orally and in writing.
- Command confidence and develop strong working relationships with divergent groups.
- Simplify and communicate technical details to lay people.
- Communicate and justify proposals and recommendations to key decision makers.
- Project positive image of City policy and operations.
- Plan and organize; establish and meet schedules and time lines; ability to work against unusually demanding deadlines during the budget period.
- Physical ability to perform the essential job functions.
Any combination equivalent to: a bachelor's degree in accounting, financial management, business or public administration and five years of experience in budget, financial or economic research analysis, or a related field. At least three (3) years of municipal accounting experience is required. Supervisory experience preferred but not required.
Please complete a required City of Federal Way application form and attach resume and cover letter. Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530.
The City of Federal way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City’s EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice.