Executive Assistant

Paragon Structural Engineering, LTD - Plano, TX

Full-time

Job Description

Our growing structural engineering firm, based in Plano, is seeking a full-time professional with the energy and talent to enhance the Principal Engineer’s (PE) effectiveness by providing management support, representing the PE to others, as well as assisting with and managing some administrative operations. A successful candidate will represent the firm to clients over the phone, email, and in person, as well as managing and scheduling projects and inspections, performing light bookkeeping, accounting, and file management. This position requires a very detailed and organized approach to many on-going projects and assignments handled each day by our office. We can readily expand this position to include additional responsibilities and higher visibility tasks if the candidate presents a strong work history and skill set.

Direct Responsibilities

  • Providing primary administrative support for PE; providing secondary ad hoc support to other managers, engineers and technical staff
  • Maintaining PE’s fluid appointment schedule by scheduling projects, investigations, reviews, meetings, teleconferences, conferences, and travel
  • Provide project management for PE’s design projects and forensic investigations
  • Assisting with overall office project management and work flow by creating spreadsheets, collecting and analyzing information, etc.
  • Conserving PE’s time by managing in-bound telephone calls and routing accordingly; drafting letters and documents
  • Assisting PE in managing the day-to-day operations of the firm
  • Assisting with AR/AP activities and general office projects and procedures
  • Creating and/or managing special projects as needed (career fairs, seminars, etc.)
  • Providing information by answering client questions and requests

Requirements

  • BA/BS College Degree Minimum
  • Proficient in Microsoft Office (ability test will be given)
  • Excellent verbal and written communication skills
  • Detail oriented with superior organizational skills
  • Good problem solver and critical thinker
  • Adaptable and able to multitask
  • Professional attitude and strong work ethic

Experience in an engineering or construction environment, while possibly helpful, is not required, as several of our successful support administrators have no prior experience in these areas. We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our client’s deadlines.

Bonus Points

  • QuickBooks experience is highly desirable
  • Basic SharePoint skills and knowledge
  • Proficiency in Excel

Paragon offers a competitive salary along with many great benefits:

  • Health insurance package including:
  • medical insurance - company pays 60% for you and your dependents
  • vision, dental, and cancer insurance – company pays 100% for you and 60% for your dependents
  • life insurance, short term and long term disability – company pays 100% for you
  • Time Off - 15 days PTO, 13 paid holidays, and 2 paid volunteer days accrued per calendar year
  • 401K – you are eligible after one year of service; includes matching contribution of the first 4% with no vesting period
  • Cell-phone – up to $25 each month reimbursed towards use of your phone
  • Wellness – up to $75 each month reimbursed towards a gym membership, exercise class, or personal trainer
  • Night out – up to $50 each month reimbursed towards dinner and entertainment
  • Team building:
  • Events - 2 recreational and 2 work related events each year
  • Lunch or breakfast – provided by the company 16 times per year
  • Student debt assistance – up to $100 per month, up to 6 years, for job related degrees
  • Continuing education:
  • webinars, seminars, and classes
  • college coursework
  • Snacks and drinks – unlimited during your work day

Physical Demands and Work Environment

The physical demands described here are representative of those, which must be met by an employee, to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform these functions. While performing the duties of this role, the employee is regularly required to sit, reach, bend, and move about the facility, with some light, local travel around town on occasion for meetings or office errands. Facility is normal office environment with variation of temperature and lighting.

Job Type: Full-time

Education:

  • Bachelor's (Required)