Patient Services Representative

Christ Community Health Services - Memphis, TN (30+ days ago)3.7


Name:
Patient Services Representative

Listing:
Job Title
Patient Services Representative
Department
Medical - Operations
Reports To
Site Manager
FLSA Status
Non-exempt
POSITION SUMMARY
The Patient Services Representatives are the “voice” of the health centers and often give customers their first impression of CCHS. This position fields incoming calls and questions, referring callers to appropriate sources, transferring callers efficiently, and taking detailed and accurate messages for staff members.
KEY RESPONSIBILITIES
  • Answers and routes all incoming telephone calls, ensuring callers are directed to appropriate location properly and quickly; uses overhead paging system effectively, when needed.
  • Schedules appointments via computer scheduling system, taking into account doctors' weekly schedules, including on-call schedules.
  • Takes detailed phone messages for administrators, physicians, nurses, and other staff members, including date, time, and operator's initials; emails messages to nurses from physician offices.
  • Schedules appointments and makes reminder calls for patient appointments and recall services within the health centers and dental centers.
  • Answers questions from patients, when possible, or refers questions to appropriate alternative source.
  • Performs other duties as required.
JOBS THIS POSITION DIRECTLY SUPERVISES
If no supervisory duties, leave blank.
Job Title
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POSITION REQUIREMENTS
Education: High school diploma or equivalent.
Experience: Six to 12 months experience in customer service; demonstrated positive speaking skills; working knowledge of computers and telephone etiquette.
Licenses or Certifications: N/A
Mental Requirements
Level 1 – Requires some concentration and normal attention. Generally, once the job is learned, the tasks can be performed more or less automatically.
Level 2 – Requires high periods of concentration intermittently and normal attention. Generally, even once the job is learned, tasks will require normal attention to deal with recurring variables.
X
Level 3 – Requires a high level of concentration and high level of attention intermittently. Generally, the approach to tasks may be consistent, but the number of steps required and/or the number of variables involved creates the possibility of errors unless the incumbent pays close attention.
Physical Requirements
Activity
Approximate % of Time
Comments
Sitting
80%
Standing
10%
Walking
10%
100%
Approximate percentage of time spent lifting, pulling and/or pushing: N/A
Maximum number of pounds required (with or without assistance): N/A
Types of objects the incumbent is required to lift/pull/push. N/A

Machines and Equipment Used:
Machines, Equipment, Tools
Approximate % of Time
Degree of Hand: Eye Coordination Required
  • Computer
100%
High
  • Fax machine
10%
Normal
  • Telephone
100%
High
Approximate percentage of time incumbent spends in “on-the-job” travel, excluding commuting to regular work location: 0%
Working Conditions
Typical office environment.