STAFF ASSISTANT

Government of the District of Columbia - Washington, DC3.2

Full-time
Job Summay

This position will remain open until May 11, 2019. First screening of applicants will be on 02/21/19.

There is only one city in the country that can say it is the Nation’s Capital – Washington, D.C. Given that distinction, The Metropolitan Police Department is the premiere law enforcement organization in the city. We receive over 22 million visitors a year, have almost 700,000 residents, and 21,000 private business. The Department consists of more than 4,500 members: approximately 3,850 sworn members and over 650 civilian employees. We are one of the most diverse and highly trained departments in the country. We have the honor of safeguarding and protecting not only our nation’s residents, but also people from all over the world.

The Staff Assistant position is in the collective bargaining unit represented by the National Association for Government Employees (NAGE) and you may be required to pay an agency service fee through direct payroll deductions.

This position is located throughout the Metrpolitan Police Department.

As a Staff Assistant, the incumbent will be responsible for the following:

Maintains the supervisor's calendar; schedules and cancels daily meetings/appointments. Utilizes electronic mail to contact and arrange conference calls and meetings; schedules meetings with both internal and external sources/agency representatives. Prepares agendas for meetings and researches materials in advance.
Develops and places reports and papers in order of importance of the study to facilitate the supervisor's review. Attaches pertinent records and regulations; independently calls upon numerous offices for specialized information needed by the supervisor to make decisions, and prepares brief notes on the salient points. Processes incoming and outgoing correspondence, tracks and prepares correspondence, memorandums and complex reports.
Identifies routine problem areas involving personnel and budget and makes recommendations to resolve.
Briefs the supervisor and/or subordinate staff as appropriate.
Performs data entry and enters and extracts information of various and different sources. Answers the telephone and greets visitors to the office.
Maintains and keeps files and record information current, destroys obsolete records in accordance with guidelines.
Provides procedural and administrative support on special projects; conducts research and prepares a report of findings.
Receives and reviews reports and operational matters for response of the supervisor.
Contacts appropriate Departmental officials and/or other government agency representatives to exchange information, obtain facts, or clarify information.
Performs a variety of non-recurring assignments, which requires a high degree of technical and administrative skills, confidentiality, and knowledge of Departmental goals and objectives.
Provides administrative processes and procedural guidance to clerical personnel within the immediate office and as appropriate to subordinate offices.
Performs other related duties as assigned.
Qualifications

Thorough Knowledge of office routines and administrative procedures.
Practical knowledge of basic personnel regulations and budget procedures.
Skill in the operation of a personal computer and the applications of software such as Microsoft Word, Excel, and PowerPoint.
Demonstrates the ability to communicate effectively both orally and in writing.
Must possess and maintain a valid driver’s license.
Licensures, Certifications and other requirement

N/A

Education

Associates or Bachelor's degree preferred.

Work Experience

Applicants must have at least one (1) year of specialized experience equivalent to at least the (CS-08) grade level, or its non-District equivalent, gained from the public or private sector. Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Work Environment

A majority of the work is conducted in the office, but some field work may be required. The Metropolitan Police Department is a 24-hour/7-days a week operation. Your position may be deemed an Essential Position, and you may be subject to working non-traditional work hours including rotating shifts, shift work, days-off, weekends and holidays.

Other Significant Factors

This position operates within the confines of a 24/7 operation. The person selected for this position may be required to provide after-hours on-call support including weekends and holidays.

A criminal background including criminal history and credit check are required for positions within the Metropolitan Police Department.

The District of Columbia Government is an Equal Opportunity Employer.