SUMMARY: Reporting directly to the Chief Financial Officer and indirectly to the Controller who has oversight of all accounting, tax reporting and compliance, the Staff Accountant - Accounts Receivable (AR) is responsible for Student Billing, handles other Accounts Receivable functions, and assists with account reconciliations and audit preparations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Responsible for all aspects of Student Billing.
Responsible for maintenance of Student Billing software, including ensuring accurate implementation of Student Billing data with pending software migration.
Coordinate, mail, receive, verify, and maintain enrollment contracts, payment plan selections, and required ACH agreements.
Prepare student tuition/account bills; process monthly statements.
Process all charge imports (i.e. daycare, afterschool programs, Summer Institute, tutoring).
Process cash receipts (cash, checks and credit cards) and enter data into the system for all tuition related transactions.
Send initial email reminders to families who have overdue accounts to collect on contractual payment obligations; inform CFO if situation warrants Administrator involvement.
Oversee Dewar Tuition Refund Insurance Program.
Assist parents with inclusion award program notifications and processing of their award percentage.
Respond to inquiries, give appropriate directions, and provide customer service to those visiting the office.
Other Cash Receipts
Oversee and operate the E-deposit banking terminal.
Process cash receipts (cash, check, ACH and credit card payments) and enter data into the system for all non-student billing transactions, including Gala and other miscellaneous cash receipts.
Handle on-site banking activities of cash deposits, and special cash requirements, such as Book Fair and Spirit Wear.
Reconcile Accounts Receivable ledger to General Ledger.
Reconcile Student Billing related revenue accounts to general ledger, including Tuition, PA dues, ASP, Summer Programs, Tutoring, and Pizza Lunches.
Reconcile Financial Aid to General Ledger, including tuition, tuition remission and inclusion award accounts.
Draft adjusting and correcting journal entries identified through the reconciliation process.
Financial Aid Support
Enter financial aid award data into the award notification templates and assist CFO in generating and mailing award letters.
Prepare and process Financial Aid Access report and Inclusion Award Tracking Reports.
Assist CFO with financial aid statistics and other reports and schedules.
Other Business Office Support Duties
Serve as the Business Office contact person for credit card processing terminals.
Prepare reconciliations and reports as requested by Chief Financial Officer or Controller.
Perform all other duties as necessary and as requested.
Maintain the confidentiality of sensitive financial and other data.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: Accounting and/or Bookkeeping experience required; related BA or advanced degree preferred. Advanced computer skills and tech-savvy are preferred, as is high-level proficiency in Excel. Familiarity with tuition billing systems such as Blackbaud, Senior Systems and SMART Tuition is a plus.
BEHAVIORAL SKILLS: Demonstrates personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility and enthusiasm. Must show high degree of organization and be able to resume work following interruptions. Ability to work independently and as a member of a team.
LANGUAGE SKILLS: Ability to read, analyze and interpret written documents, write reports, and compose letters to parents and others. Ability to respond clearly to parents and employees. Ability to respond to questions both verbally and in writing.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide; compute ratios and percentages, prepare and adhere to a budget, and use a calculator. Must have an attention to detail and perform thorough data checks before disseminating to others.
TECHNICAL SKILLS: Ability to use simple tools and machines, such as copiers, postage machines, and telephones. Ability to use computer technology to input data, create reports/spreadsheets, compose letters, scan, e-file and send e-mails. Ability to use Microsoft Office, Word and Excel software and well as Google apps. Must be extremely accurate and thorough in checking work.
REASONING ABILITY: Ability to solve practical problems and apply common sense when dealing with everyday and emergency situations. Ability to interpret a variety of instructions furnished in written, oral, diagram and schedule form. Ability to listen and respond to questions presented by colleagues and parents.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to stand, walk, sit, climb, use hands to finger, handle or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of the job. The noise level in the work environment varies from quiet to moderate to noisy.