Receptionist / Office Coordinator

Premier Research Group Limited - Research Triangle Park, NC3.3

Full-time
Premier Research helps highly innovative bio-pharmaceutical and medical device companies transform life-changing ideas into reality. We take on the most challenging areas of study, with a special focus on unmet needs in such areas as analgesia, CNS, rare diseases, medical device and diagnostics, and pediatric research. We’re looking for a talented and energetic Receptionist to join our team!

Working at Premier Research means being an individual - you will be recognized for what you do and you will truly have an impact. You will be working in a friendly environment with colleagues who are genuinely supportive regardless of location or seniority. Premier Research is on an exciting journey - there is a true buzz throughout the company, so come and be part of it!

RESPONSIBILITIES:
Receives and responds appropriately and professionally to all incoming calls and forwards phone calls to the proper extension
Communicates effectively with individuals at all levels in the Company
Ensures site staff is aware when clients or visiting members of senior management will be present
Greets and announces all visitors in a professional manner and assists visitors in locating employees
Coordinates with other departments on directing participants to various meetings and presents a professional image at all times
Escalates issues regarding the building, furniture, and equipment to the appropriate person
Coordinates travel, processes expense forms, creates spreadsheets, orders lunch as needed
Creates and maintains general office files and/or personal training files
Processes/distributes mail, FedEx deliveries and other packages in a timely manner
Maintains conference room calendars
Arranges transportation and other logistics for guests and meetings (in-house or off-site) as needed
Issues badges for guests and is responsible for tracking badges that have been issued, arranges appropriate seating for visiting staff
Orders office supplies in a timely manner and makes sure all office supplies are stored properly
All other duties as assigned

EDUCATION, SKILLS & COMPETENCIES:
Minimum of high school diploma or GED
Minimum of 3 years administrative and/or receptionist experience
Proficiency in Microsoft Word, Excel, Power Point, and Outlook
Ability to work in fast paced environment
Excellent written and verbal communication skills
Ability to have regular and punctual attendance at the workplace
Strong interpersonal skills
Ability to work overtime if needed