Admissions Operations Coordinator

University of St Thomas - Houston, TX (30+ days ago)4.1


DEPARTMENT: Office of Admissions

SUPERVISOR: Assistant Director of Admissions Operations

LOCATION: UST Location

The University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and Intellectual traditions of the Catholic higher education, is seeking an Admissions Operations Coordinator to support and serve the needs of the Office of Admissions by performing a variety of administrative tasks as they pertain to the processing of undergraduate application documents.

ESSENTIAL DUTIES AND RESPONSiBILITIES:
(Related to undergraduate students)

Primary:

  • Processing student admission decisions in student information system
  • Entering student scholarships in student information system
  • Adding appropriate service indicators to student records in student information system
  • Generating decision letters, scholarship letters, and scholarship certificates
  • Assembling letters and decision packages for mailing
  • Processing term changes in student information system
  • Processing matriculations in student information system
  • Processing application withdrawals in student information system
  • Coordinating with other members of the team and the department to accomplish duties and responsibilities
  • Communicating with Assistant Director (VP in the interim) for status
  • Assisting in other labor-intensive projects as necessary
  • Perform other duties and team responsibilities as assigned

Secondary:

  • Entering student application documents into the appropriate modules of the university student information system, PeopleSoft
  • Entering prospective student information into the university client relationship management software, Intelliworks
  • Resolving surface level data errors identified by the Institutional Research department
  • Assembling letters and decision packages for mailing
  • Monitoring office supply levels and coordinating order requests with the department administrative assistant
  • Evaluating system processes to maximize efficiency
  • Communicating with Assistant Director (VP in the interim) to develop and implement system improvements
  • Assisting in other labor-intensive projects as they develop
  • Perform other duties and team responsibilities as assigned

QUALIFICATIONS/REQUIREMENTS:

  • Bachelor’s degree, preferred but not required
  • Experience with PeopleSoft Campus Solutions preferred
  • Experience in college/university admissions, preferred but not required
  • Demonstrated critical thinking skills
  • Strong organization skills with demonstrated attention to detail
  • Aptitude for learning new software systems
  • Proficiency in Microsoft Office Applications
  • Demonstrated ability to operate with limited supervision and effectively manage time

The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis. Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.

This is a full-time, year round, benefit-eligible position. to apply , please visit

https://peter.stthom.edu/psp/PAPRD91/EMPLOYEE/EMPL/h/?tab=UST_STAFF_TAB and send your resume and cover letter.

Human Resources – Ref: 3318

University of St. Thomas

Houston, TX 77006

The University of St. Thomas is an Equal Opportunity Employer

Job Type: Full-time