Office Services Assistant

NBBJ - Seattle, WA2.2

Full-timeEstimated: $32,000 - $42,000 a year
NBBJ is an award-winning design and architecture firm, fueled by ideas and a culture of collaboration. With offices around the globe, the diverse perspectives of your future colleagues and clients will inspire and challenge you to be extraordinary. Innovation and creativity are at the heart of our work: creating spaces and experiences that better connect people to each other as they live, learn, and work in their communities. We partner with pioneers like Amazon, The Bill and Melinda Gates Foundation, and Massachusetts General Hospital as we create solutions for tomorrow guided by our vision: we design for life. Are you interested in designing what’s next? Join us.

This is an excellent opportunity for you to join NBBJ Seattle in an Office Services Assistant role.

The Office Services Assistant works directly with Office Services Team and is direct report to the Global Facilities Manager. This individual often works independently and therefore must be able to prioritize and complete assigned tasks on time. The primary responsibility of the Office Services Assistant is to support the day to day reception and other hospitality services.

Hours are 9am – 6pm, Monday – Friday. Competitive compensation package based on experience.

Your New Role:
Answer multi-line calls, direct guests and respond to general inquiries
Steward conference rooms and common areas – tidiness, supplies, resources and design standards
Complete Service Desk requests as assigned
Liaise with assistants from multiple teams across the firm and ensure forward planning for meetings, events and deliverables
Monitor and order parking validation
Responsible for building and parking access cards
Coordinate transportation services; taxi, Uber
Maintain electronic files
Complete ad-hoc projects as necessary
Various administrative tasks
Manage multiple catering vendor accounts
Provide team with backup support; catering, café’s, shipping, administration and facilities

What You Will Need To Succeed:
Professional, flexible and positive attitude
Strong verbal and written communication skills
Ability to interact comfortably with individuals at all levels
Ability to lift 30lbs
Comfortable with physical work
Excellent organizational skills with ability to prioritize responsibilities as appropriate
Identify problems and seek solutions
High level of accuracy and strong attention to detail
Proactive, able to work independently and ensure tasks are completed in a timely manner
Team player, able to collaborate with team members to achieve firm goals
Advanced knowledge of Microsoft Office (Word, Lync, Excel, Outlook)
Volunteers willingly to assist others, or assist as requested, based upon workload
2+ administrative support or
2+ years in food service industry
Multi-line phone system experience
Organized, detail oriented, multi-tasking, self-motivational and collaboration skills