COORDINATOR OFFICE SERVICES DIAG IMG

Indian River Medical Center - Vero Beach, FL3.5

Full-time
BASIC FUNCTION:
The Coordinator Office Services will directly assist Department Heads, Managers, or Supervisors. She/he is responsible for a wide variety of clerical functions and secretarial responsibilities for the designated area of the hospital.

NATURE AND SCOPE:
The position requires daily internal communication and interaction with Executives, Management, Physicians and IRMC Staff and may require external communication with community resources.

PRINCIPAL ACCOUNTABILITIES:
Responsible for working in a safe and protective manner at all times keeping in mind that safety and environmental hazards are the responsibility of all employees for themselves, other staff members and patients.

Maintains daily schedule for Department Head, Manager, or Supervisor.

Takes minutes for department meetings.

Performs clerical functions, such as accurate typing, copying, filing, and file maintenance.

Interacts with Medical Staff.

Makes travel arrangements.

Orders and maintains adequate department supplies.

Sorts and distributes mail.

Answers phones for department, screens calls, answers questions and directs calls to proper area if necessary.

Types correspondence, forms, and minutes.

Updates appropriate manuals.

Performs research or assists on special projects.

Processes departmental payroll.

Types accurately and neatly.

Schedules appointments and meetings for appropriate department head, manager, or supervisor.

Accurately processes departmental payroll in a timely manner.

Composes correspondence, reports, and other material.

Exhibits proficiency in use of office machines, such as, computer systems, Dictaphone, copy machine, facsimile machine, and pneumatic tube system.

Maintains files appropriate to the area.

Makes travel arrangements.

Updates various hospital manuals in a timely manner.

Assists with special projects.

Performs other duties as assigned.

CORE COMPETENCIES:
Extensive software skills, Internet research abilities and strong communication skills are required.

Detail oriented and comfortable working in a fast-paced office environment.

Flexibility.

MINIMUM REQUIREMENTS:
Must have high school diploma or equivalent.

Must have at least two (2) years of general office experience.

IRMC IS A DRUG AND NICOTINE FREE WORKPLACE