School Admin Clerk

Higley Unified School District - Gilbert, AZ (30+ days ago)3.9

Support HUSD Vision, Mission and Goals.
  • May serve as office receptionist greets and assists students, parents, staff or general public, provides information requiring knowledge of rules, procedures, policies and activities for school site and District. Checks enrollment paperwork for completeness.
  • Prepares class rosters for substitute teachers.
  • Receives and maintains records of supplies and other materials and maintains inventory records.
  • Receives and responds to inquiries by telephone, e-mail, fax or in person and provides appropriate information.
  • Prepares reports using data from different sources.
  • Using Microsoft Office, inputs and updates information into the computer system.
  • Signs in volunteers and visitors. Serves as volunteer coordinator for campus. Prepares volunteer packets and distributes them to parents/guardians.
  • May be required to handle money and account for receipts.
  • Ensures radios are ready for staff check out and conducts radio checks with teachers.
  • Schedules events such as bus evacuations, picture day, etc.
  • May establish, process and maintain new students and/or employee’s files. Assists in maintaining student information cards.
  • Assists in the duplicating and distributing of office materials, for administrators, teachers, parents and students upon request or as assigned.
  • Assists other staff in front office and serves as back up to the Attendance Specialist.
  • Attends meetings and trainings as required.
  • Special projects include making packets for Kindergarten roundup, school mailings, and separating assessments and report cards.
  • Due to the potential for access to confidential information, it is absolutely mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.
  • Performs other duties as assigned.

  • Must have excellent customer service and communication skills, ability to maintain confidentiality, to multitask, to operate office equipment, and adapt to changing priorities.
  • Must be proficient in use of Microsoft Office Suite (Outlook, Word, Excel)
  • No convictions for felonies or crimes against children. Ability to pass background and reference checking as stipulated by District standards.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The employee is regularly required to perform the following duties:

  • Frequent communication with parents, students, and staff including the exchange of accurate information.
  • Occasionally move about the inside of the office to access file cabinets, office equipment, etc.
  • Constantly operate a computer and other office equipment.
  • Must be able to remain in a stationary position at least 50% of the time either standing or sitting.
  • Often raising objects from a lower to higher position, higher to lower position, or horizontally weighing up to 50 pounds.
  • Occasionally required to position body by bending body downward and forward by waist.
  • Required to have close visual acuity to perform activities including preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

  • This is a 10 month position - 40 hours per week.