Intern - Office of the CEO Briefing Coordinator [Newtown Square, PA]

Concur Technologies - Newtown Square, PA

Contract | Internship
Work Area: Communication
Expected Travel: 0%
Career Status: Student
Employment Type: Intern

COMPANY DESCRIPTION

SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That’s why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.
SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it’s the best-run businesses that make the world run better and improve people’s lives.

Contract Duration: 6 to 12 months
Contract Hours: 40 hours per week
Anticipated Start Date: September 2019
Office Location: Newtown Square, PA
Purpose & Objective of Position

The Office of the CEO Briefing Coordinator will apply exemplar written capabilities, communication skills, project management, and attention to detail to ensure the successful preparation and execution of CEO global affairs. The candidate in this position will proactively ensure that the CEO is equipped with all relevant information to successfully conduct a wide range of global engagements, presenting the information in effective and consumable formats. This candidate will largely leverage content supplied by OCEO Subject Matter Experts and will be required to build and maintain close working relationships with these individuals: including but not limited to the Chief of Staff to the CEO, Customer Officers, Government Relations Leads, Corporate Social Responsibility Leads, the CEO Communications team etc.). The candidate will serve as the ultimate quality control expert over content provided to the CEO. He/she will guide the OCEO team by proactively tracking inventory of all CEO preparatory materials and delivering them on-time in a highly compelling, concise, and organized manner.

Depending on workload at a given time, the candidate in this position will also have the opportunity to participate in special projects across the Office of the CEO and provide additional support to the CEO’s Chiefs of Staff and Executive Assistant – learning the ins and outs of a “best-run” business and Board Office.

Expectations & Tasks

Manage an inventory of upcoming briefing requirements. This could include but is not limited to: customer/partner calls or in-person meetings, Board meetings, internal business review calls, media interviews, speaking engagements, university engagements, Head of State meetings, CSR engagements, investor or analyst meetings, etc.
Discern content provided by key stakeholders (Subject Matter Experts) to create high-quality prep materials
Proactively and resourcefully complement and adjust the content provided by key stakeholders to strengthen the end deliverable
Lead the compilation of all “facebooks” (documents highlighting the profile details of key attendees of CEO meetings), architecting biographies and leveraging relevant customer/partner/business information supplied by the CEO Customer Officers and/or Gov’t Relations stakeholders
Manage the workflow of all briefings – merging individual research with content supplied by key stakeholders, editing the consolidated product until the final version is complete, high quality, and approved by key stakeholders
Interpret and thoroughly understand briefing document content in order to gather missing pieces of information and ask for clarity where needed. Operate with a sponge-like ability to absorb information to constantly improve and learn
Deliver all final briefing documents in the set timeframe ahead of a meeting (approx. 1 week in advance)
Embrace an evolving workload with agility and a positive attitude understanding that some periods of time will require intensive preparations for a cluster of back-to-back engagements (e.g. preparing the CEO to conduct business internationally) and other periods of time will allow for more special projects as assigned
Remain focused and calm in high pressure situations maintaining a “glass half full” mentality when challenges arise or changes to the CEO’s calendar of engagements occurs
Constantly seek to improve processes and incorporate best practices that will result in increased reach and impact for the CEO of SAP in turn increasing SAP’s ability to help the world run better and improve people’s lives
Skills / Competencies

High respect for extreme confidentiality.
Strong project management skills with dedication to deadlines.
Strong written and verbal communications skills, with a special eye for crafting content tailored to a specific audience’s objectives (e.g. understand the CEO’s meeting objectives and the customer’s objectives)
Obsession with detail. Candidate will serve as the ultimate quality controller for material that prepares the CEO
Ability to influence without authority to attain necessary information for required briefing documents
Fast learner with keen ability to absorb and interpret complex content
Proactive, resourceful, and independent work ethic
Impressive executive presence
Ability to work across multiple workstreams and deliver top quality results
All-hands-on-deck team mentality
“All-in” and “whatever it takes” approach to the job
Agility with changing projects, responsibilities, workload
Poise under pressure
Flexible with schedule that’s heavily dependent on CEO’s location and global time zones
Optimistic orientation
Visionary for the possibilities of the future
Educational Requirements

Bachelor’s degree preferred
WHAT YOU GET FROM US
Success is what you make it. At SAP, we help you make it your own.
A career at SAP can open many doors for you. If you’re searching for a company that’s dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment – apply now.

SAP'S DIVERSITY COMMITMENT
To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team. (Americas:Careers.NorthAmerica@sap.com or Careers.LatinAmerica@sap.com, APJ: Careers.APJ@sap.com, EMEA: Careers@sap.com). Requests for reasonable accommodation will be considered on a case-by-case basis. Successful candidates might be required to undergo a background verification with an external vendor.

EOE AA M/F/Vet/Disability:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, gender, sexual orientation, gender identity, protected veteran status or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Additional Locations:
Nearest Major Market: Philadelphia
Job Segment: Intern, ERP, SAP, QC, Entry Level, Technology, Research, Quality