Efficiently manages CEO's time and promotes the corporate image by representing the CEO internally and externally; providing liaison between the CEO, key executives, and employees; provides high level direct administrative and project management support.
Represents the CEO by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the CEO.
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Manages the CEO's calendar and schedules appointments. Screens incoming calls and correspondence and responds professionally and appropriately.
Makes all travel arrangements in a manner that maximizes CEO's time/efficiency within the guidelines and constraints of travel budget and corporate travel guidelines.
Complete travel and expense reports in a timely and accurate manner.
Performs complex and confidential administrative functions. Creates and maintains database and spreadsheet files.
Maintains confidentiality of all corporate and personnel matters.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Enhances CEO's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
May at times be required to work outside of the standard 8:00AM to 5:00PM work hours. May at critical times (ex. During board meeting days) be asked to be on-call or respond to calls and emails outside of business hours.
From time to time provide administrative support to other members of the C-Suite, including but not limited to arranging travel, greeting visitors, scheduling meetings, completing expense reports and assisting with Board of Directors and/or key Customer presentations/meetings
Skills/Qualifications: Organization, Scheduling, Project Management, Presentation Skills, Self-Confidence, Meeting Management, Client Relationships, Written/Oral Communication, Promoting Process Improvement, Decision Making, Administrative/Software Skills, Writing Skills
Key Personal Attributes and Desired Qualities: Self-motivated and highly dependable, High level of energy and professionalism, Advanced communication and interpersonal skills, Possess excellent software and project management skills, Demonstrates ability to prioritize tasks and multi-task, Maintains confidentiality and handle matters tactfully
Education & Experience Required: Five years prior experience in an Executive Assistant position, supporting C-Suite level professionals, Prior project management experience, MS Office proficient, with an emphasis on Excel and PowerPoint, Bachelor's Degree in Business or related field (preferred)