Facilities/Office Suites Manager

Rogers Electric - Alpharetta, GA (30+ days ago)3.5


Overview

Rogers is the leading facility service provider for all of your electrical, lighting, HVAC/P, distribution and contractor service needs. With licenses in 48 states and technicians servicing locally, Rogers has the capabilities to provide solutions to rollout, on-demand, preventative maintenance and installation needs. As a self-performing service provider, Rogers specializes in providing management, labor, materials and equipment to install and maintain electrical, lighting, HVAC/P and other facility solutions. Over the past 35 years our divisions have developed, our team has grown, and our capabilities have become stronger, but one promise has always rang true at Rogers and remains true today. We have the power to get the job done.

The Facilities/Office Suites Manager will be responsible for the administrative and organizational management of all office suites and building. A person in this position manages, plans, and directs the day to day facility operations for all office suites. The ideal candidate will be experienced in handling a wide range of administrative related tasks and will be exceedingly well organized and flexible. The individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

Responsibilities
Primary Responsibilities

Develop organizational procedures and systems for office personnel, including contracts, filing, and billing.
Supervising grounds staff
Resolving complaints, problems, and request from building tenants
Contracting professionals as needed to maintain, repair, or improve the property
Ensuring the occupants are provided with proper utilities and helping out with various needs
Overseeing security, fire prevention, and other safety systems for the building
Ensure occupant retention through active communication and problem-solving efforts
Manage occupants schedules and troubleshoot scheduling conflicts as they arise
Order supplies and equipment as needed
Greet people who come in for tours, track walk-ins, manage keycard activations, schedule tours, and send corresponding email
Assist with move-ins and move-outs
Prepare and distribute member welcome packets
Ensure the areas are clean and well kept
Providing other daily support to staff as needed
Qualifications
Experience, Skill, and Educational Requirements

Bachelor’s degree; or a minimum of 4 years of previous administrative experience
Proficiency in MS Office Suite
Ability to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner
Excellent organizational skills and attention to detail
Interpersonal Skills—maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
Oral communication—speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings
Written Communication—edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
A strategic thinker who is skilled with multi-tasking in a fast paced environment, able to plan, prioritize, and organize individual and group activities and processes
Able to work independently and take initiative
Quality control—demonstrates accuracy and thoroughness and monitors own work to ensure quality
Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Dependability—consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance