Temporary Part-Time Records Clerk - RSF

Withers - Rancho Santa Fe, CA (30+ days ago)4.5


ESSENTIAL DUTIES:
Receive, respond to and process or escalate requests for records accurately and promptly
Create files, both physically and within Records Management System (RMS) according to Firm policies and procedures
Sort, classify and code material for filing consistently and accurately
File client documents and records onsite or code for archive storage on a timely basis
Arrange for pick-ups and deliveries with archive facilities
Maintain Vital Documents to ensure compliance with firm policies
Maintain accurate database records regarding the status and circulation of records
Perform assigned tasks that support the organization’s legal hold process
Facilitate the disposition of records, in accordance with retention policy and established procedures
Ensure proper records security by following established procedures to control access and protect custodial information
Assist in various Records-related projects as necessary or directed
Perform periodic audits/inventory scans of offices and file locations
Ensure adequate levels of supplies are maintained for records service needs
Assist secretaries and attorneys with scanning physical documents as needed

ESSENTIAL DUTIES:
Receive, respond to and process or escalate requests for records accurately and promptly
Create files, both physically and within Records Management System (RMS) according to Firm policies and procedures
Sort, classify and code material for filing consistently and accurately
File client documents and records onsite or code for archive storage on a timely basis
Arrange for pick-ups and deliveries with archive facilities
Maintain Vital Documents to ensure compliance with firm policies
Maintain accurate database records regarding the status and circulation of records
Perform assigned tasks that support the organization’s legal hold process
Facilitate the disposition of records, in accordance with retention policy and established procedures
Ensure proper records security by following established procedures to control access and protect custodial information
Assist in various Records-related projects as necessary or directed
Perform periodic audits/inventory scans of offices and file locations
Ensure adequate levels of supplies are maintained for records service needs
Assist secretaries and attorneys with scanning physical documents as needed

Skills and experience required

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Exercise independent judgment
Exhibit superior initiative
Significant attention to detail
Must possess good problem solving skills and a calm and focused attitude
Excellent written and verbal communication
Proficiency in MS Office suite (Word, Excel, etc.)
Recognize and correct data entry errors
Perform repetitive tasks over sustained periods of time (file shifts, file moves)
Regularly lift, rearrange and carry materials weighing up to 40 pounds
Experience with RMS and DMS (Document Management Systems) strongly preferred

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

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