Personal Assistant to Managing Partner

Laboratory Consulting - Township of Howell, NJ

Full-time$30,000 - $65,000 a year
Skills

Personal Assistant:

Seeking a personal assistant that helps with daily calendar management, scheduling of meetings, correspondence, and note-taking.

Scheduling & communications between staff and company members, screening calls and emails and responding when appropriate.There will be some items of personal and business assisting in order to alleviate stress and time restraints from the owner so he can focus on direction of the spaces and companies.

  • Initial 1 month trial period

Responsibilities:

  • Provide an elevated level of calendar management; Effectively manage busy schedule - arrange, confirm, and prepare internal and external meetings and conference calls; Maintain and manage day-to-day business activities while also looking at the big picture; Must pay attention to detail, work independently, responsibly, and sometimes after hours
  • Keep Partner on time for meetings, calls, provide materials for meetings, set up and break down lunch meetings, greet guests, be prepared for last minute changes
  • Coordinate complex domestic and international travel arrangements which may include flights, car service, lodging, dinner reservations, and colleague/client meetings (multi-leg trip with different time zones/commercial and private)
  • Manage call volume receive and screen calls in a professional manner, transfer and conference calls, transcribe voicemails, maintain call logs, and remind senior executive to return calls; Provide back-up phone support to team

Qualifications:

  • 5-10 years of experience supporting a Managing Partner one on one
  • Ability to multi-task and adapt to excel in a fast-paced work environment with multiple and changing priorities
  • Strong organizational/project management skills; Detail oriented; Ability to keep competing affairs in order
  • Demonstrated ability to think and plan, present well thought out reasoning, and manage time effectively
  • Proven ability to prioritize/determine importance of requests, and respond and schedule accordingly
  • Ability to be discrete and maintain confidentiality when exposed to personal and business-related situations and information of a sensitive nature; Must be someone the Partner and others in the firm can trust and rely on
  • Willingness to perform reasonable tasks and have a no task is too small attitude

Job Type: Full-time

Salary: $30,000.00 to $65,000.00 /year

Experience:

  • Personal Assistant: 5 years (Required)