www.imagogroup.com
Bookkeeper/Office and HR Manager
Imago USA is the leading print management company providing book manufacturing services to publishers worldwide. We are currently look for part-time help for our New York team based in midtown Manhattan covering the following functions.
Bookkeeping
· Pay general bills and add to quick books.
· Manage staff expenses reporting system.
· Review monthly and year to date expenses against overhead budget.
Payroll & 401K
· Coordinate monthly payroll run with Payroll service
· Assist with management of 401K program
Health Insurance
· Review health plan annually in conjunction with management team.
· Onboard new employees or new members
Compliance
· Keep up to date with compliance legislation as it relates to payroll, benefits, local and Federal laws and required corporate filings.
General Insurance
· Liaise with insurance company to maintain appropriate coverages
· Complete premium audits as needed for insurance company
General Office
· Manage general stationery supplies including printer ink/paper.
· Manage Fedex courier suppliers.
· Assist with account receivable invoicing as needed.
· Attend US board meetings and take minutes.
Human Resources
· In conjunction with the management team, review and update HR policies and practices and staff handbook to ensure best practice and compliance with employment legislation.
· Manage staff review process to ensure all completed in a timely manner and reviews are filed electronically (securely) and a paper record. In conjunction with relevant manager Identify training and development needs.
· Give guidance and support on specific issues such as absenteeism, recruitment and disciplinary matters and take a lead role in meetings and discussions relating to these.
· Keep track of sick days and vacation days taken
· In conjunction with management team, maintain a schedule of training topics and sessions.
· Implement workplace health and safety program to include first aid training, fire-drills and ergonomic workstations and best practices.
· Assist where possible with staff questions regarding health, disability insurances.
· Ensure all legally required staff notices are current and posted.
· In conjunction with management team, assist with recruitment and onboarding new employees
Required Skills
- Proficiency with QuickBooks
- Proficiency with MS Office programs, particularly Excel and Word
Hours
- 24 hours per week. Some flexibility in hours in the office, but minimum of 3 mornings per week in office.
Job Type: Part-time
Pay: $30.00 - $35.00 per hour
Expected hours: 24 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
Education:
Experience:
- Bookkeeping: 5 years (Preferred)
Work Location: In person
