PROCUREMENT SPECIALIST

State of Arizona - Phoenix, AZ (30+ days ago)3.6


Arizona Department of Corrections

Safer communities through effective corrections.

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

PROCUREMENT SPECIALIST

Administrative Services/Procurement Services

1645 W. Jefferson Street

Phoenix, Arizona 85007

https://corrections.az.gov/

JOB SUMMARY:
This position will serve the state by developing and implementing sourcing solicitations for the procurement of goods and services for the Arizona Department of Corrections (ADC). Typically manages a high volume of medium complexity contracts and supports the Senior Procurement Specialist by providing benchmarking and industry analysis needed for complex service contract awards and management.

JOB DUTIES:
  • Conducts contract administration activities such as renewing/extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues
  • Develops contract specifications /scopes of work and actively negotiates contract terms to help provide the best value and total cost for the state
  • Makes recommendations and develops language to ensure contract terms and conditions are appropriate
  • Prepares award documents for signature
  • Monitors performance throughout the contract and intervenes when appropriate
  • Encourages the use of the existing Vendor Discrepancy Reporting tools, working in collaboration with the State Procurement Office
  • Acts as a resource for staff, providing technical support to all Divisions within the Agency related to procurement and contract issues
  • Assists in training Agency staff involved in the procurement process and provides backup to buyers at the institutions
  • Utilizes a wide variety of lean tools to lead teams and guide the strategic sourcing process (market assessments, recommendations, and contract development and implementations)
  • Reads, studies bulletins, articles, other literature, and attends professional events to gain current industry best practices
  • Attends and presents at agency and professional organization meetings
  • Drives on state business
  • Performs other duties appropriate to the assignment
SPECIAL SELECTION FACTOR(S) – THE FOLLOWING ARE REQUIRED:
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Knowledge of:
  • State Procurement Code
  • Federal and State laws, statutes and regulations pertaining to assignment
  • Lean tools and methodology
  • Effective negotiation and relationship building techniques
  • Budget development and expenditure control
  • General accounting practices as they relate to contracts and vendors
  • Supply source, local and national markets, and price trends
  • Personal computers using various software programs (Microsoft Word, Excel, PowerPoint, Outlook and ProcureAZ)
Skill in:
  • Developing and implementing various sourcing strategies based upon business' strategic goals/objectives
  • Conducting data analysis to produce effective and accountable contracts
  • Maintaining customer and supplier relationships
  • Leading various project teams
  • Written and verbal communication
  • Negotiating contractual terms and conditions
  • Developing effective monitoring and reporting tools to ensure contractual terms are being adhered to or in compliance
  • Interpreting business issues and recommending solutions/best practices
Ability to:
  • Learn, interpret, and apply departmental policies and procedures
  • Monitor workload to ensure accountability
  • Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers
  • Work in a fast paced environment with changing deadlines and priorities
SELECTIVE PREFERENCE(S) - IDEAL CANDIDATE WILL POSSESS:
  • A Bachelor's Degree in business, public administration, accounting, finance, supply chain management or equivalent years of direct experience
PRE-EMPLOYMENT REQUIREMENTS:
Employment is contingent on the selected applicant passing a background investigation.

BENEFITS:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

  • Vacation and sick days with 10 paid holidays per year
  • Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
  • Exceptional retirement program
  • Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
  • An incentivized commuter club and public transportation subsidy program
RETIREMENT:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

TECHNICAL ASSISTANCE:
If you experience technical issues while applying for this position, please call 602-542-4700 or email [email protected]

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Employment Unit Manager at (602) 255-2430. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.