Unit Secretary / Central Supply Clerk - SNF - Full Time - $15.00 Hourly

Village On The Isle - Venice, FL (30+ days ago)3.6

Unit Secretary / Central Supply Clerk - $15.00 Hourly

Job Type: Full Time - Benefit Eligible
Facility: Skilled Nursing Facility - SNF
Location: Venice, FL (local candidates only)


The Future of Healthcare is here at Village On The Isle. Join our team as we advance caring for our senior adults with our person-centered, household model that focuses on dignified care and support.
Village On The Isle, situated on a beautiful 16.5-acre campus on the island of Venice, Florida, is one of the first continuing care retirement communities on the Gulf Coast of Florida. A vibrant and visionary Community offering the full continuum of care, Village On The Isle is guided in its philosophy and practices by its mission to “share God’s love by promoting individual growth and dignity, enhancing the quality of life and meeting the human and spiritual needs of our residents, staff, and community.”

These values are ever-present in the thoughts and actions of the Community and in how we treat one another. With annual revenue of $22+ million, the organization is home to approximately 360 residents and employs a dedicated team of 280 staff members.


Reporting to the Director of Nursing, the Unit Secretary/Central Supply Clerk is responsible to order, distribute, and maintain supplies and equipment for continuous and timely resident care related services. The Unit Secretary/Central Supply Clerk provides clerical support at the nursing station which includes telephone communication, data entry, scheduling of appointments while functioning as the focal communication source at the nursing station. The Unit Secretary/Central Supply Clerk respectfully interacts with all residents, family members, visitors, colleagues and staff. This is a safety sensitive position.

High school diploma or GED
One or more years of related experience and/or training in geriatrics in long term care, home health or other health care setting
Must be knowledgeable of supply practices, procedures & guidelines
Must be able to use positive interpersonal skills with all direct and telephone conversations
Must be able to prioritize work and effectively represent the organization
Computer literacy which includes, but is not limited to, Microsoft Office suite

It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Assure resident safety
Determine quality of supplies & equipment required
Ensure supplies are appropriately charged out and delivered to residents
Fill requisitions from departments for routine supplies
Ensure that supplies & equipment are properly maintained & stored
Supervise the use and storage of supplies in accordance with state and federal regulations
Check invoices, purchase orders, packing slips with incoming orders
Ensure inventory is updated as required
Maintain accurate MSDS manual in accordance with OSHA
Assist in preparation of operational and capital supply budget including budget control and monthly variance reporting (how’s that?)
Communicate with staff on notices, memos and administrative changes to policies and procedures and special events
Arrange for services as ordered by physician for the residents
Receive, greet and direct residents, visitors, and physicians when arriving or calling the nursing station
Receive and distribute mail and various other items in facility
Make appointments for residents and personnel
Maintain staffing hours posting, staff assignment boards and bulletin boards in accordance with state and federal regulations
Maintain adequate quantity of forms, materials and supplies at nursing station
Attend meetings and trainings as requested and takes minutes as assigned
Regular and reliable attendance is an essential function of this job
Maintain a clean, safe and functional working environment

The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.
Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
Walking long distances daily
Lifting and carrying up to 50 lbs
Pushing a wheelchair with a resident weighing up to 200 lbs
Repetitive actions/motion of one or both hands
Hearing ordinary conversation and office sounds
Verbal communication in person and on the phone
Written communication by hand and on PC
Skilled at working in an area with multiple stimuli