Administrative Assistant

City of Durham - Durham, NC3.8

Full-time$35,000 - $53,000 a year
Hiring Range: $35,057.00 - $42,068.40

This position supports the daily administrative functions of the Community Development Department. This includes providing back-up for office reception duties, and serving as the first point of contact with the public; providing office, administrative, and clerical support to include answering phones, typing, proofreading, record keeping, opening and distributing mail, management/recording of leave and attendance information, assisting with special projects, organizing and maintaining files and filing systems, entering and retrieving information from spreadsheets and data bases, ordering supplies, processing invoices, requisitions and travel/training documents, routine inquiries from Administration and the general management of front desk operation.

Provides administrative back-up support to the assigned department by receiving and screening calls; responding to requests for information; greeting and directing callers and walk-in visitors; receiving complaints and routing them to the appropriate person; taking and delivering messages; scheduling and setting up conference rooms for meetings and arranging for video conferencing/webinars; making travel arrangements for staff.
Coordinates the preparation and submission of documentation by drafting initial versions of correspondence; routing to appropriate individual(s) for review; incorporating necessary changes and finalizing documents.
Enters and retrieves documents by accessing and updating databases and running specialized data queries.
Maintains, updates and inputs data into appropriate software system and departmental website.
Maintains and records program files in a central filing system by properly labeling and logging program files into the department's record retention database.
Serves as the department's Technology Solutions Liaison; provides minor technical support to staff with office equipment; maintains office equipment inventory list.

Minimum Qualifications & Experience:
Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. State Accredited Community college, vocational, business, and technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
More than 1 year of related experience.

Additional Preferred Skills:
North Carolina Public Notary
Valid North Carolina Class "C" driver's license, or must obtain within sixty (60) days of hire.