Full Job Description
Integrated Data Services (IDS) is a leading provider of custom software products and Government financial management services. IDS was founded in 1997 in El Segundo, CA, and since that time has seen tremendous growth and success. Currently IDS has offices supporting customers nationwide. By providing customers with fast, efficient and reliable information systems and support services, IDS has become a preferred provider of financial and programmatic systems, services, and solutions across a wide variety of government agencies.
IDS is currently searching for an Air Force Management Administrator. Air Force Management Administrators must have experience working with the Department of Defense (DoD) in one or more of the following areas; Education Management, Unit Deployment/Readiness Management, Enlisted (ERP) and Officer Performance Report (OPR) Management, Supplies Management, Space Allocation Management, Executive Support Services and/or Manpower and Personnel Management.
Responsibilities for each area include, but are not limited to:
Plan, organize, administer and evaluate the organization’s training and professional development program for assigned personnel.
Support the Air Force training program ensuring personnel receive initial, recurring and annual training as required to satisfy mission needs
Assist functional organizations and the unit’s Government Purchase Card (GPC) holder to acquire cost effective and efficient training
Develop, maintain, and update the organization’s training budget and obligation estimates
Coordinate with functional organizations regarding non-governmental training courses prior to purchasing or contracting the training.
Disseminate training opportunities to target audience.
Support the professional and career development training program ensuring employee training history records are complete; accurate, confirm system input and output information is correct
Maintain and track Basic Developmental Education (BDE), Acquisition Program Development Plan (APDP) and Individual Development Plan (IDP).
Maintain and update training data contained in databases to track and coordinate efforts.
Coordinate and announce developmental opportunities to personnel
Monitor and ensure employees acquire all training necessary to fulfill requirements consistent with their professional developmental and career advancement goals
Unit Deployment/Readiness Management
Support the unit deployment/readiness management program.
Prepare for deployment and redeployment
Monitor and track deploying personnel and equipment products.
Review deployment tasking planning documents.
Input, extract, and interpret data in automated information systems such as Status of Resources and Training Program (SORTS) and the AEF Reporting Tool (ART).
Analyze emergency action messages, and recommend solutions
Manage the organization’s Inspector General activities
Develop crisis action procedures in conjunction with other employed organizations
Maintaining a close relationship between operations, logistics, and support organizations to enhance support of the combat mission.
Analyze and recommend requirements for forward movement of forces to support organization.
Manage the Self Inspection Program (SIP).
Integrate redeployment planning actions with functional area representatives.
Enlisted (EPR) and Officer Performance Report (OPR) Management
Maintain and update the organization’s military performance reports, feedbacks, and military promotion programs.
Provide weekly status briefings regarding the OPR/EPR program, including timeliness statistics
Develop semi-annual briefings regarding OPR/EPR policies, duty titles and change of reporting officials, directives and regulations.
Schedule/monitor EPR/OPR processing.
Maintain and update information contained in databases to track and coordinate efforts.
Collect and document requirements for accountable and non-accountable supplies and equipment.
Maintain stores of accountable and non-accountable supplies and equipment and conduct inventories.
Space Allocation Management
Track organization space allocation requirements.
Develop, maintain, and update reports identifying organizational space utilization including personnel assignment.
Executive Support Services
Provide Executive Support Services including preparing reports, papers and briefings and SMC communications policies and templates.
Maintain appointment calendars and conference room schedules.
Schedule meetings and conferences including those involving staff from outside the immediate office.
Answer telephones, forward messages, and provide responses to routine queries.
Act as Travel Clerk and perform Defense Travel System functions on behalf of traveler.
Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses and responses to include supporting management of actions in TMT.
Support LR records management activities, retrieve products stored in Government information repositories, provide inputs and recommendations regarding administrative and office management processes and procedures.
Prepare agendas, reports and briefings for staff meetings.
Manpower and Personnel Management
Coordinate all personnel management activities with associated management personnel.
Provide guidance and recommendations to organizational personnel for completing manpower and personnel documentation.
Maintain the unit personnel management roster/unit manning document and related organizational rosters.
Maintain and update information contained within databases to track and coordinate efforts.
Assist in writing and maintaining office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories.
Knowledge and Skills:
This position requires a minimum of 4 - 8 years’ experience with a minimum of 2 - 6 years of direct DoD experience in one or more of the specific areas listed above
Education and Work Experience:
A bachelor’s degree in business management or other related discipline is preferred but not required.
Applicants selected for employment will be subject to a Federal background investigation and must meet additional eligibility requirements for access to classified information or materials.
Some travel may be required.
Normal work schedule hours may vary, Monday through Friday. May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.
Commensurate with experience.
IDS offers a robust benefits package including health, dental, vision and 401K plans. IDS is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regards to race, creed, age, sex, gender, physical or mental disability, sexual orientation, gender identity,
gender expression, ancestry, pregnancy perceived pregnancy, medical condition, marital status, familial
status, color, religion, uniformed services, veteran status, national origin, genetic information, or any
other characteristic protected under local, state or Federal law. A submission of a resume is an expression
of interest and not considered an application.
For more information, visit www.get-integrated.com.
**U.S. citizenship and/or green card is required; H1-B visas and other visas are not being sponsored. Relocation expenses are NOT compensated. All jobs are employer paid; no fees to candidates. Third parties or agencies inquiries are not being accepted.**