Director of Management and Operations

U.S. Federal Government - Peace, AL4.3

Full-time$82,000 - $150,000 a year
SkillsBenefits
Duties
Summary
This is an OPEN CONTINUOUS ANNOUNCEMENT meant to maintain eligible/qualified applicants.

The overseas Director of Management and Operations (DMO) manages, coordinates and supervises the full range of resource management activities and administrative support functions including budgeting and financial management, supervision of administrative units, procurement, inventory, human resources management, volunteer support, and safety and security. The position reports to the Country Director.

Responsibilities
The Director of Management and Operations performs the following major duties:

Ensures that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld at post. Supervises all procurement, certifying availability of funds and need for all purchases in accordance with Country Director (CD) guidance and the approved annual operating plan (budget).

Supervises the Administrative Unit composed of host country and third country nationals that typically includes, but is not limited to, a financial assistant, cashier, administrative assistant, general services managers and assistants, drivers, and may include security guards or others. Establishes work plans, develops a team approach, and evaluates performance of administrative staff.

Overseas human resources management at a post, taking into account appropriate federal government regulations related to Personal Services Contracts, Department of State Local Compensation Plans (LCP), and applicable local labor laws.

Works with the CD and post staff to prepare the post's out-year budget request that aligns with the post's strategic plan. In conjunction with other senior staff, prepares the post's annual operating plan (budget) and periodic budget reviews. Implements approved resource plans, often for multiple funding sources. Monitors post expenditures against budget by maintaining up-to-date electronic records. Ensures reconciliation with the official accounting system.

Assists in determining space needs for the Peace Corps office, staff and Volunteers, Training Center, and US staff residences. Competes available real estate; negotiates, reviews, and finalizes contractual conditions for leases for approval by the CD, the Embassy's Regional Security Officer, and Peace Corps Washington. Supervises property management so that all inventory, maintenance, repairs, and disposition are performed according to plan, negotiations, and regulations.

Responsible for a post’s vehicle fleet that includes vehicle maintenance, monitoring fuel purchases and consumption, administering vehicle use safety policies, and incident reporting.

Collaborates with the CD, medical, programming and training, and security staff to address issues such as site selection, site visit protocols, Volunteer allowances, safety and security and medical care of Volunteers. Ensures that local laws and regulations are followed in connection with status of Volunteers. Provides financial and administrative support to Volunteers including the payment of Volunteer allowances and reimbursements.

Under the direction of the CD, works with the Safety and Security Manager and other staff to establish programming, training and administrative systems that maximize the safety and security of Volunteers in accordance with agency policies and guidelines. Ensures that established procedures are followed and criteria are met. Assists the CD, Safety and Security Manager and others to prepare for and respond to incidents and crises impacting Volunteers, trainees, and Peace Corps operations.

Travel Required
Occasional travel - As a condition of employment, incumbent will be required to travel within his or her Country and/or Region of assignment. The amount of travel required will be dependent upon the incumbent's duty location.

Supervisory status
Yes

Promotion Potential
02

Job family (Series)
0341 Administrative Officer

Requirements

Requirements
Conditions of Employment
Please refer to "Conditions of Employment".
Ability to obtain and maintain a Top Secret security clearance.
Ability to obtain and maintain a medical clearance.
Travel outside the continental United States is required.
U.S. Citizenship.
Worldwide availability for post assignment.
Intelligence Background Information

Peace Corps Manual Section 611 is applicable to this position. This section prohibits the employment of certain persons previously engaged in intelligence activities or connected with intelligence agencies within the past 10 years. If you have ever worked for the Central Intelligence Agency (CIA), you are not eligible for employment at the Peace Corps in any capacity, and you should not apply for employment.

PC-1336 Form: Applicants who are found to be otherwise qualified will be required to submit upon request in the future a completed PC-1336 form , or narrative signed statement , indicating whether the applicant has been involved in or has had any connection with intelligence activities or related work and, if so, the nature and dates of his or her involvement. Failure to meet this requirement will result in the applicant being rated ineligible for further consideration. If you have any other type of possible intelligence connection, your application will not be further considered until you submit this form. Except when the CIA or the National Security Agency (NSA) is involved (see below) , if your connection with an Intelligence Agency involves an immediate family member who works or has worked in intelligence, the immediate family member should complete the form, not the applicant. Usually relying on memory is sufficient to answer most if not all of the questions. If you have an immediate family member who works or has worked for the CIA, you should not give them this form to complete. Please contact your relative in person —not by phone, email, social networking, or any other means that is not in person— and ask him or her to contact the Office of General Counsel at the CIA.

If your intelligence connection involves the NSA , you (or, if the connection is with a family member, that person) must contact NSA’s Office of the General Counsel at 410-854-3910 before submitting this form to Peace Corps.

Qualifications
Time-in-Grade Requirements: Any individual who is currently holding, or who has held within the previous 52 weeks, a position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). NOTE: All current or former Federal employees, including Peace Corps employees, must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted).

SPECIALIZED EXPERIENCE:
You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume.

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination.

This vacancy is being announced at two (2) grade levels: FP-2 and FP-3. Education cannot be substituted at these grade levels.

FP-2

Qualifying experience for the FP-2 grade level includes one year of specialized experience at least equivalent to the FP-3 or GS-13 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes : Developing strategies for planning and implementing financial policies and guidelines; Participated in logistical studies and surveys; procedures and management controls of financial payments, allowances, and reimbursements; long-range and short-range planning on administrative management matters and projects; personnel management and establishing hiring panels; counseling and crisis management skills.

FP-3

Qualifying experience for the FP-3 grade level includes one year of specialized experience at least equivalent to the FP-4 or GS 11/12 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes : Knowledge of commonly used financial management and acquisition methods, practices, procedures, instructions, and policies that assist and impact the formulation, justification, and execution of assigned budget in support of acquisition programs; skill in gathering, assembling, and analyzing source of factual information; personnel management; administering and developing staff performance programs; practical knowledge of supply, records management, forms management, procurement, physical resources and budget.

Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/ .

All qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

SELECTIVE PLACEMENT FACTOR

Selective Placement Factors (SPFs) are knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard, but are determined to be essential to perform the duties and responsibilities of a particular position. Applicants who do not meet a selective factor are ineligible for further consideration.

**T his position has one (1) selective placement factor, which applicants must meet in order to be eligible for this position:

Two (2) years of experience working in transitioning or developing international countries, or with underserved multicultural communities in the United States. Experience may be with private sector, non-governmental organizations (NGOs), or government organizations (local, state, and/or federal). Professional experience must include either an international focus or a focus on domestic communities that are made up of a majority of culturally diverse members.

Failure to provide this information in your resume with date, month and years of service along with location of service will result in automatic elimination from competition.

Failure to meet this selective placement factor will result in disqualification.

Education
This position has no Individual Occupational Requirements.

Additional information
Peace Corps (PC) Information

This is a Federal civilian job in the Excepted Service and Peace Corps employees are paid on the Foreign Service scale. Employment is limited NTE 5 years.
Qualified internal applicants will be given first consideration.
Additional hiring needs may be filled through this vacancy.
National Service (e.g., volunteer experience) refers to paid or unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, community, student, social).
Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
Peace Corps is a drug free workplace and promotes a drug free environment.
Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world.
Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis.
Conditions of Employment

Applicants must be U.S. citizens.
You must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination.
All male applicants born after December 31, 1959, must be selective service registered. If selected for this position, you must sign a statement certifying your registration, or you must demonstrate exempt status under the Selective Service Law.
Prior Intelligence Activity or Related Work: Individuals who have been engaged in certain intelligence activity or who have been employed by or connected with an intelligence agency are ineligible for employment with Peace Corps. Acceptance of employment with Peace Corps precludes employment by certain intelligence organizations for a specific period of time, determined by the employing agency, after Peace Corps employment ceases.
All Federal employees are required to have federal salary payments made by direct deposit to a financial institution.
An eighteen month trial period is required.
This job has been identified as a testing designated position under our Drug-Free Workplace Program. Therefore, you must satisfactorily complete a drug test prior to being hired. As an employee, you will be subject to random drug testing.
This is not a bargaining unit position.
This position requires the filing of a Financial Disclosure report.
If you have questions regarding this vacancy, you may contact peacecorpsjobs@peacecorps.gov . In the subject line, include the vacancy #, position title and closing date.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated based on your resume, attached supporting documentation and your responses to the self-assessment questionnaire. Your materials will be evaluated to validate your possession of any required knowledge, skills, abilities (KSA) and/or competencies. The following competencies will be evaluated in the self-assessment questionnaire:

Leadership : Plays a key role in post’s leadership under the Country Director, guiding strategic decisions, responding to emergencies, representing the agency among host government institutions and other USG agencies.
Financial Management : Expertise in US government financial management and procurement systems
Human Resource Management : Advising the staff on federal requirements for procuring, negotiating, performance management, modifying, and terminating Personal Services Contracts.
Team Skills : Works cooperatively and has intercultural awareness and the ability to work with others in to accomplish objectives, build and maintain mutually-beneficial relationships, leverage skills and expertise, and achieve results.
Flexibility : Open to change, new information, and new approaches. Rapidly adapts to changing conditions, or unexpected obstacles. Able to operate in an environment of uncertainty and ambiguity.
Multitasking : simultaneously performance of multiple administrative tasks and processes in a fast paced environment.
Volunteer Management : understands the uniqueness and difference between and working in a multicultural environment.
Please note that a complete application is required for consideration; including any documentation that is being used for qualifications. Your resume and supporting documentation will be reviewed by a Human Resources Specialist, which must support the answers you provided. Falsifying your background, education, and/or experience is cause for disqualification.

To preview questions please click here .

Background checks and security clearance
Security clearance
Top Secret

Drug test required
Yes

Required Documents

Required Documents
To apply for this position, you must submit a complete Application Package. This includes: a detailed resume, a completed electronic self-assessment questionnaire, an SF-50 (for current and former Federal employees), and the submission of any other required documents. All required documents listed below, that are applicable to you, must be submitted by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

Resume : Include relevant work experience including job title, duties and accomplishments, employer name and address, supervisor name and phone number, start and end dates, hours per week & salary. If you are a current Federal employee or former Federal employee, provide your pay plan, series and grade level (e.g. GS-0201-09).

Based on the information you provided in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Veterans Documents : Veterans' preference in appointment does not apply to this vacancy; however, if you are using your 30% or more disability rating to be considered, you must attach all required documentation; including a DD-214 reflecting the type of discharge, the SF-15 and a VA Letter. Proof of a service-connected disability is required at the time of application. For more information regarding veterans’ preference, please review the OPM Vet Guide .

Federal Employees : If you are a current or former Federal employee (including internal employees), you must provide a copy of your most recent SF-50 (and/or the SF-50 which verifies your reinstatement eligibility). Please note that this appointment does not convey career or career-conditional tenure in the competitive service; however, federal employees who have earned career tenure will not lose it as a result of this appointment.

Note: All applicants (including internal) are required to submit the applicable documents listed above as verification of eligibility. If you fail to provide the information requested, or the information you submit is insufficient to verify your eligibility, you may lose consideration for these positions.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Peace Corps employees receive the same benefits as other Federal employees. This includes health insurance plans, a retirement system with investment options, paid holidays, paid sick and annual (vacation) leave, life insurance, incentive systems and training and development opportunities.

Overseas employment provides an unprecedented chance to see the world and experience different cultures. Overseas benefits include tax-free housing, a tax-free education allowance for dependent children between K-12, Home Leave, and other agency-specific benefits.

PAY

Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.