Capital City is looking for innovative, experienced, and passionate staff members!
At Capital City, we challenge the status quo every day. Our staff are skilled, compassionate, solutions-oriented, and unwavering in their commitment to give children of all ages, all backgrounds, and all abilities the education they need to thrive. If you want to help prepare the next generation of changemakers, apply today!
This role is exempt and therefore not eligible for overtime pay under the provisions of the Fair Labor Standards Act.
Why work at Capital City?
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Work hard and achieve results, together! At Capital City, staff members work on collaborative teams that grapple with challenges, celebrate successes, and support and learn from one another.
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Diversity, equity, and inclusion aren’t just buzzwords. We believe the diversity of our staff and the students we serve is our greatest asset. We take seriously the responsibility to achieve equity for our students and build a culture where staff engage in dialogue about race and work to build an inclusive culture.
About the Position:
The Business Associate is a critical position for the functioning of the school, reporting to the Business & Human Resources Manager. The Business Associate handles time-sensitive tasks and is responsible for performing these tasks with care and attention, following procedures exactly to make sure all parts of the job are completed and reviewing work carefully for completeness and accuracy. This job description provides an outline of the duties of the position, but the Business & Human Resources Manager may assign additional responsibilities.
This is a 12-month position which is exempt and therefore not eligible for overtime pay under
the provisions of the Fair Labor Standards Act.
The responsibilities of the Business Associate include:
General
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Work closely with the Business & Human Resources Manager to accomplish the tasks of the department
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Maintain excellent relationships with Capital City employees, vendors and stakeholders
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Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing professional networks
Accounts Payable
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Receive all invoices and bills for Capital City vendor payments and process for payment through the accounts payable system
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Ensure that all payments are tagged to the correct expense and department codes
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Maintain the Accounts Payable email address, organizing invoices and communication from vendors
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Process reimbursements for Capital City employees
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Maintain stipend contract records and reconcile payment amounts for inclusion in payroll on a quarterly basis and through Anybill for non-employees
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Manage Capital City’s credit cards including addressing fraud concerns, paying monthly credit card statements on time, issuing monthly statements to cardholders, collecting itemized receipts and preparing monthly credit card packet
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Perform other financial tasks as required
Accounts Receivable
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Maintain billing system for Capital City families
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Work closely with the Food Service Team, Out of School Time Programs, Development Team, Family Engagement Team and other departments to assist with setting up accounts receivable systems
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Be available to accept and record payments from families for Food Service, Aftercare and other fees
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Manage cash and checks received along with other bank deposits
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Deposit collected cash and checks weekly and as needed at the bank and maintain accurate records of deposits
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Oversee Capital City’s square and stripe account; recording transactions, providing accounts and readers as needed and training employees and students to use the system
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Work with the development team to record donations and raised funds accurately
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Maintain Capital City’s paypal account to accept Go Fund Me campaign funds and reconcile with the Development team.
Monthly Reconciliation & Audit Prep
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Ensure that all monthly close documentation is collected and sent to EdOps in a timely manner
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Manage business office filing and recordkeeping
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Collect W-9s for all vendors paid through Anybill for 1099 process
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Assist with audit preparation as directed by the Business and Human Resources Manager
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Be familiar with internal controls and ensure that accounting processes follow the procedures outlined in the Capital City Fiscal Policy and Financial Controls
Procurement
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Assist with the procurement process for all goods and services exceeding $25,000 in accordance with Capital City bylaws and DC Public Charter School Board policy
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Prepare Requests for Proposals (RFPs)
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Publish notices of requests for proposals
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Receive, organize and respond to proposals
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Assist with reporting executed contracts and all required documentation to the DCPCSB
Other duties as assigned
Desired Qualifications:
Bachelor's degree required-
Strong and professional oral, written and email communication skills
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Prior office experience
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Proficiency with databases, spreadsheets, word processing software and email (Capital City uses the GoogleSuite)
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Customer service oriented, dependable, show initiative, self-motivated and able to work independently as well as with and on a team
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Highly organized, demonstrate meticulous attention to detail
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Able to prioritize tasks and multitask on competing projects
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Flexible and able to adjust to unexpected schedule changes
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Willing to occasionally take on tasks outside of the normal routine
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Friendly, professional and comfortable interacting with a variety of people including vendors, colleagues, students and other professionals
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Spanish fluency preferred
In addition to the above requirements, staff members must meet the requirements of all hires at Capital City including a criminal background check and a negative TB test. This position is subject to the DC Mayor's Order 2021-109 requiring all adults regularly in schools to be up-to-date on all vaccinations for Covid-19.
About Our School
Capital City was founded in 2000 and currently serves a diverse population of nearly 1,000 students across PK-12th grade. We have been recognized as a model for social, emotional and academic development. Our program emphasizes a commitment to diversity and equity, a strong inclusion model and the integration of arts into the curriculum. We are a credentialed EL Education Mentor School (https://eleducation.org/) in the national network of over 150 schools. Through this model, teachers craft long-term learning expeditions that connect learning to the real-world and incorporate projects, research, fieldwork, and service to support students in meeting rigorous standards. Learn more at www.ccpcs.org.
Capital City is an equal-opportunity employer. We do not discriminate on the basis of race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirements of the position being filled.
