A successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously. Responsibilities for the Event Coordinator include working with Trade Show Manager to scout and book locations, food, entertainment, staff and cleanup. The Event Coordinator will also be responsible for managing vendor requests, organizing product inventory, and organizing staff travel accommodations.
Event Coordinator Duties and Responsibilities
Maintaining a working relationship with vendors and venues.
Coordinate the shipping and receiving of exhibit materials and ensure on-time arrival.
Planning event aspects, such as venue, seating, dining, and guest list.
Coordinating event entertainment, including djs, games, and guest speakers.
Attentive to the value of staying under budget while planning event specifications.
Assist events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
Anticipating and planning for possible different scenarios.
Strong communication skills, and the ability to present event ideas and plans internally.
Event Coordinator Requirements and Qualifications
Bachelor’s degree, degree in event planning or marketing preferred.
Organizational and Time Management skills
Attention to detail and sound decision maker
Ability to multi-task
Ability to travel to Trade Shows as needed