Purchasing Manager

The City of Lake Worth - Lake Worth, FL1.8

Full-time$32 - $40 an hour
EducationSkillsBenefits
The City of Lake Worth invites qualified individuals to apply for the position of Purchasing Manager.
This Exempt position is part of Professional Manager & Supervisor Association (PMSA) with an hourly

salary of $31.89 to $39.86. This position will work in the Finance Department located inside City Hall

Building at 7 North Dixie Highway, Lake Worth, FL 33460.

In addition, this position offers:
  • Vacation and Sick Leave Accruals
  • 13 Paid Holidays
  • City of Lake Worth Medical Benefits that include Life Insurance, Dental and Vision coverage
  • Retirement Plan
SUMMARY:
This position is responsible for planning, coordinating and supervising the procurement, services for the
City. The incumbent works under the general direction of the Finance Director and interacts with user
departments, vendors, suppliers and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned.

  • Supervises daily operations of all Purchasing functions; assigns, directs and supervises
the work of subordinate staff.

  • Oversees and coordinates procurement, bidding and contract activities.
  • Monitors work to ensure compliance with applicable laws, policies, and practices.
  • Manages the internal administrative activities of the division.
  • Develops and researches specifications, reviews specifications for clarity, accuracy and
necessary related information.

  • Develops and processes bids, request for proposals, requests for qualifications, quotations
and compliance checklists.

  • Develops draft contracts, in conjunction with the legal department, for the acquisition of
goods and services and construction projects.

  • Conducts official bid openings and bidding conferences, oversees the tabulation and
analysis of bids, coordinates the bid award and notification process in accordance with

the Sunshine law.

  • Assist Departments in contract negotiations.
  • Meets and confers with department representatives regarding the preparation for bid
packages, bid analysis, evaluation, and award.

  • Assures compliance with local, state and federal procurement policies, procedures and
regulations governing public procurement and competitive bidding.

  • Monitors and updates status of contract compliance.
  • Develops and implements purchasing policies and procedures, interprets and explains
policies and procedures to City staff, vendors, contractors, and to the general public.

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PURCHASING MANAGER

  • Maintains knowledge of laws, policies, and practices in local government purchasing by
attending professional conferences and seminars and by reading professional journals.

  • Oversees and maintain an approved vendor listing.
  • Assists in monitoring of budget.
  • Purchasing discrepancies
  • Responsible for all hiring recommendations
RELATED TASKS:
  • Assists assigned departments with purchasing activities.
  • Identifies means to improve operational efficiency and effectiveness.
  • Keeps abreast of changes in policies, regulations and directives to determine effect on
overall operations.

  • Provide training and develop solutions to contractual problems.
  • Develop plans for accomplishment of assigned functions to meet priorities, deadlines and
implementation of goals established by management.

  • Reviews bidder database and develops possible new supply sources.
SUPERVISORY RESPONSIBILITIES:
Supervises, directs, and evaluates assigned staff, addresses employee concerns and problems, directs
work, counsels and manages employee performance

COMPETENCIES:
  • Considerable knowledge of governmental procurement principles, methods and procedures,
including the laws and statutory requirements governing competitive bidding processes for
purchases.

  • Considerable knowledge of the formal and informal bid process.
  • General understanding of governmental accounting standards and practices.
  • Ability to analyze bids, manage the competitive bid process, and the City's compliance with
regulatory standards governing the work.

  • Ability to successfully represent the City and establish and maintain effective working
relationships with department heads, employees, vendors, sale representatives, contractors
and the general public.

  • Ability to communicate clearly, both verbally and in writing.
  • Ability to research, plan and successfully implement technological and cost reduction changes.
  • Ability to handle multiple tasks and prioritize workload.
  • Ability to organize, supervise and evaluate the work of staff to accomplish the goals and
objectives of the division.

  • Thorough knowledge and ability to use Microsoft Word, Excel & Outlook and ability to learn
and effectively utilize other financial software applications.

QUALIFICATIONS: Bachelor's degree in business administration, public administration, finance,
business management or closely related field. Five (5) years of progressively responsible experience in
government purchasing. T wo (2) years of experience in a supervisory

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PURCHASING MANAGER

PERFERRED QUALIFICATIONS: National Institute of Government Purchasing Agents (NIGP)
Certification and/or Certified Public Procurement Officer (CPPO)

LANGUAGE SKILLS: Ability to read, write and communicate in the English language and interpret
documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest,
commissions, proportions, percentages, area, circumference and volume

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished
in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations

CERTIFICATES, LICENSES, REGISTRATIONS: Current State of Florida driver's license

PHYSICAL DEMANDS:
  • While performing the duties of this job, the employee is regularly required to sit
  • Use hands to finger, handle, or feel, reach with hands, arms, talk and hear
  • The employee is frequently required to stand and walk
  • The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl
  • The employee must regularly lift and/or move up to 10 pounds'
  • Specific vision abilities required by this job include close vision, distance vision, and color
vision

WORK ENVIRONMENT: While performing the duties of this job, the employee is occasionally exposed
to moving mechanical parts
The noise level in the environment is usually moderate

PROCEDURE FOR APPLYING:
Interested parties should forward a completed application packages to:
City of Lake Worth
Attn: Human Resources
7 N. Dixie Highway
Lake Worth, FL 33460
Or visit our website at: City of Lake Worth, Florida

Each application package should include the following:
  • Resume of previous work experience and cover letter summarizing relevant experience
  • City of Lake Worth Application
https://www.lakeworth.org/files/files/hr/Employment%20Application.pdf

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PURCHASING MANAGER

Applicants for positions with the City of Lake Worth should know and be aware of the following:
Please note that completed application material cannot be submitted electronically. Incomplete
applications will not be considered. Applications will be received until the position is filled. Submission
of an application does not guarantee the applicant an interview.

Applicants for employment who become candidates for available employment positions should note
employment is contingent upon satisfactory completion of all reference checks and pre-employment
physical satisfaction. Upon request, information on the nature and scope of an inquiry will be provided
under FS 119.

Furthermore, most of the job classifications within the City of Lake Worth workforce are covered by
Collective Bargaining Agreements with the Public Employees Union (PEU), Professional Managers and
Supervisors Association (PMSA), and International Brotherhood of Electrical Workers (IBEW). Consistent
with Chapter 447 of the Florida Statutes, a bargaining unit employee has the right to join or not join the
union. However, the Union is not obligated to represent a non-member.

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