Real Estate Records Assc - Real Estate Records Coordinator

American Electric Power - Charleston, WV4.0

Full-time
Position Summary:
This entry level position supports the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

This is a shared services position that participates in the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire AEP Network.

Principal Accountabilities:
Organizes the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

Receive, examine, obtain, and organize information from the company’s real estate records to assist with the lease revenue/payments, real estate research of fee owned and leasehold assets held for the company.

Coordinate and create work orders and payment of invoices for real estate transactions through the Company’s accounting and recordkeeping system.

Process lease payments through the electronic real estate database and receipt of lease revenue using the system.

Works directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents.

Pay all other real estate related invoices through the Company's accounting and recordkeeping systems.

Researches Power Plant for company owned and leased assets to help assist in the sale and disposition of property.

Tracks acquisition and sale of real estate and lease data to provide internal and external benchmarks. Helps by assisting to pull information in order to provide reports to management for planning and decision making.

Support the Land Agents in their daily responsibilities.

Job TypeFull-Time
Relocation

No

Minimum Requirements

Minimum Requirements for Real Estate Records Coordinator:
Education: Associate Degree in Land Records Management, Business, Real Estate, Paralegal or Paralegal Certificate or High School Diploma.
Experience: Associate Degree or Paralegal Certificate and a minimum of (1) year of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience. OR High School Diploma and a minimum of (5) years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.

Minimum Requirements for Real Estate Records Assc:
Education: Associate Degree in Land Records Management, Business, Real Estate, Paralegal or Paralegal Certificate or High School Diploma.
Experience: Associate Degree or Paralegal Certificate and a minimum of (1) year of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience. OR High School Diploma and a minimum of (3) years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.

Additional Information:
1) Ability to maintain company real estate records in a land database; work with and assist the
team lead in organizing this effort.
2) Has a reasonable understanding of real estate and the importance of accurate and detailed
record keeping.
3) Attention to detail and proficient in multitasking.
4) Ability to handle large volume real estate transactions.
5) Ability to meet tight deadlines.
6) Ability to work independently with supervisor direction.
7) Excellent writing and communication skills.
8) Proficient Computer skills in Word and Excel; Familiarity with PeopleSoft is a plus.