Job Overview
Full job description
The Construction Administrative Assistant provides onsite administrative support to the project management team on large commercial & residential construction projects. This candidate MUST have construction knowledge &/or prior experience working in the construction industry. Must be focused, diligent, detail-oriented, & highly skilled at prioritization, time-management, & follow-through.
Job Responsibilities:
Provide a full range of on-site administrative and clerical support for the project. These tasks may include, but are not limited to, meeting minutes, submittals, typing correspondence, invoices, billings, insurance requirements, RFI’s, RFP’s, ASI’s, bulletins, etc. and their associated logs for record keeping.
- Coordinate all visitor access project offices/trailers
- Upload financial documents into client platforms
- Assist Project Team with compliance reporting across multiple platforms
- Assist Project Team with managing field office, supply ordering, etc
- Maintain Economic Opportunity Program reporting to city/state agencies
- Manage all supply orders and deliveries
- Gatekeeping all direct invoices
- Manage field laborers’ and carpenters time sheets and input each week into E-Time
- Establish/maintain project files per company guidelines.
- Assure all documentation requested is received from subcontractors and/or suppliers for the project. Verify documentation is in compliance. Gather close-out documents from subcontractors and prepare closeout packages.
- Act as a liaison for Project Managers in dealing with subcontractors, architects, and other professionals who may contact the Project Manager.
- Provide administrative support to project managers for assigned projects.
- File and manage all correspondence such as submittals, construction drawings, subcontracts, and permits for each assigned project and project manager.
- Track and renew expired documents for each project.
- Keep track of change orders for each project and allocate it accordingly to the company database
- Assist with project closeout procedures by archiving project documents
Job Requirements:
- The ideal candidate will have 2+ years of experience for a commercial general contractor or related trade.
- Ability to handle multiple issues/projects and support multiple employees’ administrative needs with minimum supervision.
- Excellent communication skills, organizational skills, and clerical skills.
- Excellent computer skills: Proficiency in G-Suite and Asana preferred
If you are looking for an opportunity to grow within the construction industry while utilizing your organizational and customer support skills, we encourage you to apply for the Construction Assistant position.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Schedule:
Experience:
- Construction: 1 year (Required)
- Google Suite: 1 year (Required)
- Organizational skills: 1 year (Required)
Ability to Commute:
- Brooklyn, NY 11249 (Preferred)
Ability to Relocate:
- Brooklyn, NY 11249: Relocate before starting work (Required)
Work Location: In person
