Office Assistant

Dedicated Financial Services - Tustin, CA

Full-time | Part-time | Contract

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed

Skills

  • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
  • Knowledge of “back-office” computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Job Types: Full-time, Part-time, Contract

Salary: $25,000.00 to $40,000.00 /year

Experience:

  • relevant: 1 year (Preferred)
  • office assistant: 1 year (Preferred)

Location:

  • Tustin, CA 92780 (Required)

License:

  • Drivers License (Required)

Shifts:

  • Morning (Required)
  • Evening (Preferred)

Required travel:

  • 50% (Required)

Additional Compensation:

  • Commission
  • Bonuses

Work Location:

  • One location
  • On the road

Benefits:

  • Flexible schedule

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Hours per week:

  • 20-29

Typical start time:

  • 9AM

Typical end time:

  • 6PM

Setting:

  • Other

Ergonomic Workspace:

  • No

Administrative Duties:

  • Running errands
  • Sorting and sending mail
  • Answering and routing phone calls
  • Scheduling
  • Stocking supplies

Financial Duties:

  • Processing payments
  • Billing
  • Expense reports

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Outcome-oriented -- results-focused with strong performance culture
  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative

This Job Is:

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • Open to applicants who do not have a college diploma