Police Adminstrative Specialist - Part Time (Payroll Administration)

City of Boca Raton, FL - Boca Raton, FL3.3

Part-time$18 - $30 an hour
EducationSkills
Job Description
ATTENTION: To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous employment history, if applicable. In the event the applicant has not been employed for ten (10) continuous years, all time for the ten (10) year period prior to the date of application must be accounted for including periods of school, unemployment and retirement.

The City of Boca Raton Police Department is seeking qualified candidates for the position of Police Administrative Specialist, Part Time. The incumbent of this position will be responsible for performing payroll functions for the Department.

GENERAL DEFINITION OF WORK:
Performs difficult skilled administrative work and high level responsible technical work administering payroll, purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision.

TYPICAL FUNCTIONS:
Prepares statistical reports for supervisors;
Coordinates and maintains all purchasing related functions for Police Services;
Maintains pay, leave, status change, deductions and related payroll records, including time pool donations;
Makes changes to payroll file; updates payroll related files;
Prepares payroll records including deduction records and related payroll reports;
Compiles and processes payrolls and deductions;
Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks;
Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections;
Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance;
Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions;
Prepares special event pay;
Charge Card purchasing.

RELATED TASKS:
Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables;
Prepares requisitions, special purchase orders and purchase orders for purchases;
Assists with budget forecasting and preparation as needed;
Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public;
Composes correspondence as needed;
Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc.;
May maintain department employee personnel files;
Checks and verifies items received and processes invoices for payment;
Performs related tasks as required
Preparation of FEMA reports, payroll, damage
Signature authority $2,500.

KNOWLEDGE, SKILLS, AND ABILITIES:
Accounting Specialist must have a thorough knowledge of the payroll system and benefit program administration; thorough knowledge of bookkeeping terminology and methods; thorough knowledge of accounting theory and principles and their application to the accounting transactions; thorough knowledge of standard office procedures, practices and equipment; skill in the use of data processing equipment; ability to establish and maintain effective working relationships with City officials, associates, and the general public; ability to follow detailed and written instructions; ability to type accurately at the rate of 40 WPM; must be able to pass clerical test at time of application; ability to prepare payroll and financial records and reports.

EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school and considerable experience involving the maintenance of payroll, financial, or statistical records. Accounting background/experience preferred.

SPECIAL REQUIREMENTS:
Possession of a valid State of Florida driver's license with no more than six (6) points in the past three (3) years.