Entry Level Human Resources Specialist

State of Colorado Job Opportunities - Denver, CO (30+ days ago)3.5


Department Information

This position is only open to Colorado state residents.

About CDOT
Are you looking for a challenge? Do you have a passion for helping people? Do you want to be part of a diverse team that is committed to making the transportation system in Colorado safe and efficient? Then, the Colorado Department of Transportation (CDOT) is the place for you! CDOT is devoted to incorporating technology, providing equal employment opportunities, developing leaders, and improving systems in order to provide outstanding customer service. By providing Freedom, Connection and Experience through travel, CDOT is committed to becoming the number #1 Department of Transportation in the country. In working towards this goal, we believe every one of our employees plays a critical role. CDOT's core values include safety, people, integrity, customer service, excellence and respect. Please visit https://www.codot.gov/ to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!

In addition to a fantastic place to work CDOT offers a variety of benefits which include:

Annual leave (accrued based on years of service, starting at 8 hours a month)
Sick leave accrued at 6.66 hours a month
10 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Credit Union Membership
Work life programs
Free RTD EcoPass
Tuition reimbursement programs
Training
To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits

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Description of Job
The Division of Human Resources at the Colorado Department of Transportation (CDOT) is seeking an entry level Human Resources Specialist who is interested in learning the State of Colorado's selection, job evaluation, recruiting and training processes, and will learn to collaborate with CDOT's hiring managers to ensure quality hires and retention of a valued workforce. This entry level position will learn the HR Specialist Role while assisting other HR Specialists, and will maintain a strong CDOT presence at job and career fairs. This position will learn to perform the below listed job duties with supervision and guidance, and there is opportunity for advancement as the successful candidate gains experience.

Major duties and responsibilities include, but are not limited to:

Learn legally defensible recruitment in order to utilize best practices;
Learn to use NeoGov to post announcements, evaluate and score candidates, create referral and eligible lists, and communicate with candidates;
Learn to identify and utilize professional competencies to fill positions by conducting job analysis for less complex positions;
Learn to apply all applicable rules, regulations, legal standards, and professional best practices to all aspects of the selection process;
Communicate timely with all stakeholders throughout the entire selection process. Coordinate with team members to provide information that achieves customer satisfaction and promotes excellent customer service;
Prepare the assessment materials and proctor applicants on the day of the assessments;
Track the selection/recruitment steps in a timely manner;
Serve as an HR point-of-contact for assigned vacancies;
Become knowledgeable about staffing needs and organizational structure for assigned vacancies, and learn to provide guidance on best options;
With guidance and through exposure to selection and job evaluation, gain a working knowledge of State Personnel Rules by handling rule interpretation and application questions from customers;
Learn to execute, maintain, and develop recruitment strategies for all CDOT positions;
Regularly post jobs to CDOT's Facebook, Twitter, and LinkedIn pages. Monitor questions and comments to those posts, and provide responses;
Schedule CDOT to attend career and job fairs, including middle school, high school, college, workforce center, community events, etc.;
Assist supervisor and HR Senior Business Partner with documents and best practices for CDOT's Talent Pipeline Program;
Maintain and update all content in SharePoint site, including resumes from interested intern candidates, job fair schedules, recruitment flyers and presentations and community contacts;
Use Excel software to track scheduling, attendance, and cost of career and job fairs;
Learn to follow Procurement rules when purchasing trinkets, banners and other recruitment materials branded with CDOT's logo and contact information. Inventory and store all items;
Coordinate with the Office of Communication to create or revise winter recruiting ads, flyers, social media, and press releases;
Ensure internal and external CDOT pages have up-to-date and appropriate recruitment-related content;
Monitor and respond to the recruitment email address account;
Refer employees to proper offices and/or other HR Staff on where to find answers to questions and concerns;
Provide customer-friendly service to current and potential CDOT employees;
Learn how to assist with trainings and presentations for CDOT employees;
Other duties as assigned.

Work Environment:
Primarily 8:00 am – 5:00 pm work hours, Monday-Friday in an office setting
Travel required during work hours throughout the state, mostly along the Front Range
Occasional overnight travel 3-5 times a year throughout Colorado
This position may be subject to many interruptions while handling multiple projects
Operate in a politically sensitive environment
Required to drive CDOT vehicles to attend job and career fairs, attend trainings and meetings, and proctor assessments.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

At minimum, the ideal candidate will have a bachelor's degree from a U.S. accredited college or university in Business Administration, Industrial/Organizational Psychology, Human Resource Management, Personnel Administration, Sociology, or a closely related field to the major duties and responsibilities of this position.
Substitution: Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, may substitute on a year-for-year basis for the required bachelor's degree but not for the specific experience.

NOTE: A legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position.

The Exceptional Applicant will be a career-minded professional interested in learning about the Human Resources field, with the proven ability or accomplishment in the following competencies:
Demonstrated success with the duties listed in the Description of the Job section;
Highest work/personal ethics and integrity;
Ability to learn how to assess competencies and behaviors and understand how they align with business needs and expectations;
Ability to learn and utilize the latest recruiting tools and assess applicant qualifications;
Basic knowledge of workplace issues and state and federal rules, laws, and regulations (e.g. Title VII, FMLA, ADA, FLSA, USERRA, affirmative action, employee leave, sexual harassment, State Personnel Rules, etc.);
Certificate in Associate Professional in Human Resources (aPHR);
Ability to research, interpret, and apply policies, procedures and regulations;
Ability to partner with other professionals, managers and staff to find acceptable solutions within established law, rules and procedures;
Ability to work with and relate to employees at all levels within an organization;
Ability to operate in a politically sensitive environment;
Ability to work under tight deadlines and be adaptable to changing assignments;
Ability to take initiative to solve problems in an innovative manner;
Ability to develop and deliver training modules;
Polished written and oral communication skills;
Analytical thinking, organization, and problem solving skills;
Strong attention to technical detail and accuracy;
Excellent interpersonal and relationship building skills;
Working effectively in both independent and team situations;
Time and project management skills;
Fluency in Microsoft Office Suite (e.g. Word, Excel, SharePoint), SAP, NeoGov, other desktop software, and the ability to quickly learn other software systems.
Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic".

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 9250 E. Costilla Ave., Suite 525, Greenwood Village, CO 80112, and can be reached at 877.360.4636.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Supplemental Information
Applicant Checklist: Only complete applications submitted by the closing date for this announcement will be given consideration. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

Complete Applications must include the following documents:
1) A complete CDOT Application for Announced Vacancy (please submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (must submit online as part of your application)
3) A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation

Only complete applications will be given consideration. Every effort must be made to submit transcripts by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.

Resumes will not be accepted in lieu of a completed application, but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

Transfer, Non-Disciplinary Demotion or Reinstatement:
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion or reinstatement applicant.

The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material. A Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position will review applications. They may also use the application material to assess and rank applicants who meet the minimum requirements, to cut to a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.

Be sure your application material specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Education and Experience Requirements, and Exceptional Applicant sections as listed above. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.

Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

In addition, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

The Consolidated Appeal/Dispute Form is available at www.colorado.gov/spb/forms-2 . Any appeals must be in writing and received no later than 10 calendar days from the date the examination was administered. Send appeals to the appropriate address as indicated on the Consolidated Appeal/Dispute Form. The above ten-day deadline and appeal procedures apply, as well, to all charges of discrimination.

ADA Accommodations: To request an accommodation, please contact the Center for Human Resource Management at (303)757-9216 or the contact listed on this announcement as soon as possible to be timely for the assessment process. Any person with a disability as defined by the Americans with Disabilities Act (ADA) may be provided a reasonable accommodation upon request to enable the person to participate in the hiring process. The person making the request may be asked to provide additional information regarding functional limitations and type of accommodation needed which will be kept confidential. Advance preparation may be required so requests for accommodation need to be timely for each part of the assessment.

YOU MUST BE A RESIDENT OF COLORADO TO APPLY. CDOT IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER COMMITTED TO ASSEMBLING A DIVERSE WORKFORCE.

MMV (SAP #50003872/PCR #24876)