The Atlantic Council seeks a smart, organized and motivated executive assistant to handle scheduling, correspondence, and help manage workflow of and through the office of the Chief Financial Officer of one of Washington’s most dynamic global policy organizations.
The Executive Assistant will provide administrative support for the Finance and Operations Division. The successful candidate will have a strong customer service orientation, the ability to work well in a team environment and have strong, effective communication skills. S/he will perform administrative and occasional financial and/or accounting tasks in a fast-paced, driven and multi-diverse office culture.
The successful candidate will thrive in an entrepreneurial, international environment. The candidate must be mature, intelligent, discreet, collegial, engaging, reliable, exceptionally organized. Strong writing and editing skills are required.
Key Job Responsibilities:
• Provide administrative support to CFO; scheduling, written and verbal communications
• Manage CFO’s agenda to ensure meetings are well-prepared and on schedule.
• Tracking CFO projects and being astute to accurately prioritize action items.
• Draft, edit, and proofread correspondence.
• Organize and consolidate briefing material for meetings.
• Maintain filing system, both physical and digital. Maintain contacts database.
• Assist with backing the OFO team as assigned
• Participate in confidential internal meetings and take minutes.
• Able to handle extremely confidential information with professionalism while demonstrating and instilling a sense of maturity and trust
• Willingness to serve as a back-up once or twice a week during lunch for Council’s Receptionist.
• Other duties as assigned.
• BA in business, accounting, finance or related field;
• 1 -2 years of relevant office work experience;
• Ability to edit and to write quickly and clearly.
• Positive, flexible, get-it-done attitude.
• Ability to multitask in a fast-paced, often changing environment;
• Attention to detail and commitment to meet deadlines;
• Ability to work independently and within a team across the organization;
• Advanced working knowledge of Microsoft Office;
• Working knowledge of executive office operations;
• Professional presence, including effectively interfacing w/ senior government and business leaders;
• Willingness and ability to work occasional late evenings or (very rarely) weekends, as necessary.
The position is located in Washington, DC, and requires participation in evening events and occasional weekend support. The Atlantic Council offers a competitive compensation package commensurate with experience.