Education & Engagement Coordinator

Victoria Theatre Association - Dayton, OH (30+ days ago)


Job Title: Education & Engagement Coordinator

Department: Education & Engagement

Reports to: Vice President - Education & Engagement

FLSA Status: Exempt

Shift: 1st, evenings and weekends as required by special events

Date: May 11, 2018

At the heart of Victoria Theatre Association, the Education & Engagement Department is the catalyst which ignites the creative spirit in our community by connecting quality experiences to artistic programming.

Victoria Theatre Association is excited to announce that we are actively recruiting a dynamic Education & Engagement Coordinator. The Education & Engagement Coordinator will serve as the overall administrative support of the department.

Duties and Responsibilities:

  • Serve as chief administrator for Discovery Series season
  • Operate as the Education & Engagement Department administrative lead
  • Maintain E&E calendar and communicate E & E needs to all departments as applicable, i.e. Marketing, Graphics, Event Services, and Ticketing
  • Create and submit Event Sheets for all E & E events
  • Build relationships with teachers/administrators to promote sales for Discovery
  • Receive scholarship requests and track budget, communicate with patrons
  • Serve as E & E’s Ticket Center Stage (TCS) representative selling Discovery tickets, camp spots, and other E & E events which have a ticketing component when appropriate
  • Check for special needs for patrons, and communicate with Audience Services
  • Seating charts for all performances; track and collect unpaid invoices
  • Create and distribute Teacher Packets at performances
  • Help create resource guides for Discovery Series
  • Provide all descriptions and logistics to TCS
  • Day-of set-up/logistics for E & E programming including Broadway activities, Family activities, community workshops, and other events
  • Serve as a teaching artist for the E & E department when appropriate
  • Help plan and coordinate Family Series workshops
  • Serve as administrative and logistical coordinator of after-school intensives and summer camps
  • Mail contracts/maintain communication with arts groups when appropriate
  • Submit and track check requests for various programs
  • Track sales for E & E programming; track attendance for all E & E activities
  • Other duties as assigned

Qualifications:

  • A Bachelors degree is required, preferably in Education, Arts Administration, or Theatre
  • A minimum of 2 years of administrative work experience
  • Microsoft Office Suite proficiency required
  • Experience with Tessitura Network preferred
  • Must possess the ability to work as a swift change agent, high energy is needed
  • Must be able to work flexible hours, including some nights and weekends

VTA is a proud cheerleader of Diversity!

We are an EEO/M/F/D/V Employer

To apply, please visit our careers website at: www.victoriatheatre.com

Job Type: Full-time